Concession to operate Vehicle Parking Management System; Collection of Parking Fees and Access Fees Rights; and Lane Management at VSI Airport Port Blair.

NIT / TENDER DOCUMENT (FOR LIMITED TENDER)
AIRPORTS AUTHORITY OF INDIA
VSI AIRPORT, PORT BLAIR
Commercial Department
NOTICE INVITING E-TENDER (NIET)
Concession to operate Vehicle Parking Management System; Collection of
Parking Fees and Access Fees Rights; and Lane Management at VSI Airport
Port Blair.
At
E-bid no.: 2020_AAI_62931_1
NOVEMBER 2020
Page 2 of 77
TABLE OF CONTENTS
S. No. Contents Page No.
1. Disclaimer 03-04
2. Notice Inviting E-Tender 06-10
3. E- Tendering guidelines to the bidders 11-12
4. General Information and Guidelines 13-20
5. Annexure: A- Draft License Agreement
Appendix: 1- General Terms & Conditions
Appendix: 2- Special Terms & Conditions
Appendix: 2A- Payable License fee formula
Appendix: 2C- Schedule of Parking Tariff
Appendix: 2D- Schedule of Performance Indicators
Appendix: 2E- Penalty for Infractions
Appendix: 3- Concession Area Layout
Appendix: 4- Schedule of Premises
21-28
29-34
35-49
50
51-54
55-56
57
58
59
6. Details of bidders 60
7. Format for Power of Attorney 61-62
8. Format for Unconditional Acceptance Letter 63-64
9. Declaration by Bidder 65
10. Format for Details of Near Relatives working at AAI. 66
11. Format for Outstanding Dues Certificate 67
12. Format for Beneficiary Details for EMD Refund 68
13. Format for Bank Guarantee to AAI. 69-70
14. Letter of understanding from the Depositor to be submitted along with
Bank Guarantee to AAI
71
15. List of Empenaled Agencies 72-73
16. Check List 74
17. Traffic data 75
18. Manpower Requirement 76
19. Schedule of Quantity 77
Page 3 of 77
DISCAIMER
The information contained in this NOTICE INVITING E-TENDER document (the "e-Tender") or
subsequently provided to Applicant(s), whether in documentary form, by or on behalf of the
Authority, is provided to Applicant(s) on the terms and conditions set out in this e-Tender and such
other terms and conditions subject to which such information is provided.
This e-Tender is neither an agreement nor an offer by the Authority but an invitation to the
prospective Applicants or any other person. The purpose of this e-Tender is to provide interested
parties with information that may be useful to them in the formulation of their financial application
pursuant to this e-Tender. This e-Tender includes statements, which reflect various assumptions and
assessments arrived at by the Authority in relation to the subject Concession. Such assumptions,
assessments and statements do not purport to contain all the information that each applicant may
require. This e-Tender may not be appropriate for all persons, and it is not possible for the Authority,
its employees or advisors to consider the investment objectives, financial situation and particular
needs of each party who reads or uses this e-Tender. The assumptions, assessments, statements and
information contained in this e-Tender may not be complete, accurate, adequate or correct. Each
Applicant should therefore, conduct its own assessment, due diligence and analysis and should check
the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments,
statements and information contained in this e-Tender and obtain independent advice from
appropriate sources.
Information provided in this e-Tender to the Applicant(s) is on a wide range of matters, some of
which may depend upon interpretation of law. The information given is not intended to be an
exhaustive account of statutory requirements and should not be regarded as a complete or
authoritative statement of law. The Authority accepts- no responsibility for t[e accuracy or otherwise
for any interpretation or opinion on law expressed herein.
The Authority, its employees and advisors make no representation or warranty and shall have no
liability to any person, including any Applicant, under any law, statute, rules or regulations or tort,
principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense
which may arise from or be incurred or suffered on account of anything contained in this e-Tender or
otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the e-Tender
and any assessment, assumption, statement or information contained therein or deemed to form part
of this e-Tender or arising in any way for participation in the bidding process.
The Authority also accepts no liability of any nature whether resulting from negligence or otherwise
howsoever caused arising from reliance of any Applicant upon the statements contained in this e-
Tender.
The Authority may, in its absolute discretion but without being under any obligation to do so,
update, amend or supplement the information, assessment or assumptions contained in this e-
Tender.
The issue of this e-Tender does not imply that the Authority is bound to select all the Proposals for
bidding process for the Concession and the Authority reserves the right to reject all or any of the
Applications or Bids without assigning any reasons whatsoever.
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The Applicant shall bear all its costs associated with or relating to the preparation and submission
of its Application including but not limited to preparation, copying, postage, delivery fees, expenses
associated with any demonstrations or presentations which may be required by the Authority or any
other costs incurred in connection with or relating to its Application. All such costs and expenses will
remain with the Applicant and the Authority shall not be liable in any manner whatsoever for the
same or for any other costs or other expenses incurred by an Applicant in preparation for submission
of the Application, regardless of the conduct or outcome of the Bidding process.
The Applicant shall be wholly responsible for any statements/documents/ records, etc. submitted
pursuant to this e-Tender and ensure accuracy thereof. The Authority or its employees shall accept no
responsibility or liability for any deficiency that may be made by the Applicant. Any false declaration
made by the Applicant shall invite action as may be decided by the Authority including termination of
Concession, debarring, forfeiture of EMD and/or Security Deposit. The Applicant shall also indemnify
the Authority and its employees from actions arising out of this e-Tender.
**********
Page 5 of 77
AIRPORTS AUTHORITY OF INDIA
DEPARTMENT OF COMMERCIAL
VSI AIRPORT, PORT BLAIR
E-tenders (limited) are invited for award of Concession to operate Vehicle Parking Management
System; Collection of Parking Fees and Access Fees Rights; and Lane Management at VSI
Airport Port Blair.
INTRODUCTION
1. Airports Authority of India is ("AAI") is the largest Airport Operator in India providing
Modernization, Air Navigation, Operation and Management of 125 plus Airports across India.
2. AAI is desirous of participation of eligible entities in the subject e-tender [Automated Parking
Management System] at VSI Airport, Port Blair.
3. AAI came into existence on 1st April 1995. AAI has been constituted as a Statutory Authority under
the Airports Authority of India Act, 1994. The main functions of AAI include:
 Design, development, operation and maintenance of passenger terminals.
 Development and management of cargo terminal at international and domestic airports.
 Provision of passenger facilities at terminals like Duty Free Outlets, Travel Retail Outlets, F&B
facilities, Executive Lounges, Ground transportation facilities (Maxi Cab, Radio Taxi etc.) and
other non-aero activities like; Money Exchange Counters, Trolley Services and information
systems.
4. Since its inception in 1995, Airports Authority of India (AAI) has been at the helm of affairs in the
development of airport infrastructure and management and control of airport operations and air
navigation services in India. Over the past two decades AAI has been on the forefront of
modernizing and developing airside and terminal side infrastructure and improving its services at
airports to deliver a better travel experience to passengers. These measures have resulted in
improved air safety and passenger satisfaction as is reflected in passenger experience survey
results.
5. The spurt in air traffic has brought new opportunities as well as challenges for AAI in terms of
expanding airport infrastructure and passenger amenities.
6. Major Airlines and Passenger Traffic data of the Airport is placed at ANNEXURE: L of this e-tender.
Page 6 of 77
NOTICE INVITING E- TENDER (NIET)
(Limited Tender)
1. E-Tender is hereby invited for granting concession for the following:
Name of Facility Tender
Processing
Fees
(in INR)
Earnest Money
Deposit (EMD)
(in INR)
Minimum Reserved
License Fees (MRLF)
(in INR)
Period of
License
Category
of
Airport
Concession to
operate Vehicle
Parking
Management
System; Collection
of Parking Fees and
Access Fees Rights;
and Lane
Management at VSI
Airport Port Blair.
Rs 25,000/-
(Twenty
Five
Thousand
only)
Rs 3,40,000/-
(Rupees Three
Lakhs Forty
Thousand
only)
Rs 5,48,200/-(Rupees
Five Lakhs Forty Eight
thousand two
hundred only)
6
months
(Six)
Category
–III
Group -
B
NOTE:
a) Offers below MRLF will not be considered for award.
b) The MRLF is Rs 5,48,200/- p.m and accordingly quote shall be obtained over and above it and it
will be termed as Quoted License Fee. Highest quote/offer over and above MRLF, shall be the
sole parameter for selection of the highest bidder.
c) However Payable License fee shall be as the formula below:
Payable Monthly License fee = Quoted License Fee x (Pax traffic for particular month of
2020/Pax traffic for corresponding month 2019):
The payable license fee shall be paid in two parts as under:
1. Advance license fee of Rs 80,000/- per month to be raised on or before 10th of every
Gregorian month and bill is to be paid by 25th of that month failing which applicable delayed
interest shall be charged.
2. Balance of payable monthly License fee to be paid in subsequent month after due
adjustment of (+) or (-) the proportionate pax data of that month as an when pax data shall be
available to the commercial department.
Further details are in Annexure 2A
d) In addition to the Concession Fees, the selected bidder shall be liable to pay:
i. Utility/ Facilitation Charges at 10% of normal space rent (or as may be notified by AAI from
time to time, presently normal notified space rent is Rs.680/- per sqm per month subject to
annual escalation of 10%) for allotted cabins/ counters (provided at entry/ exit points and
vehicle parking area).
Page 7 of 77
ii. All applicable Government Taxes including GST (presently at the rate of 18%) or at the rates
declared by Government of India or State Government from time to time.
iii. Charges for the consumption of the electricity and water consumed for the purpose of use of
the said license for office spaces and cabin/counters only and not for general parking area as
becomes due and payable and in accordance with the directions of the Authority and at the
rates as fixed by AAI from time to time.
2. Location Details: Indicative drawing of concession area layout along with detailed schedule of
premises specifying area is at Appendix 3 & 4.
3. Period of Concession: Six Months(06), extendable upto 6 months
4. Payable License Fee formula: For payable license fee refer Appendix: 2A.
5. The prospective bidders are requested to go through the tender conditions and visit the site /
airport to assess the feasibility of business / undergo proper diligence study and thereafter may bid
in the Tender. No reduction in license fee will be entertained by AAI at any stage for whatever
reasons.
6. Participants are advised not to give any conditional tender and adhere to the terms and conditions
indicated in the tender documents provided by AAI. Conditional tenders would be summarily
rejected.
7. Business Incubation Period shall mean a period of 10 days from the date of issuance of LOIA to the
selected bidder. The selected bidder will be under obligation to complete all the formalities/
conditions of award as will be specified in the LOIA.
8. Handing Over of Sites:
a. AAI will hand over the parking site only after the agency completes the installation of parking
equipment's as per NIT within the gestation period.
b. AAI will provide access (i.e.; right of entry in this case) to the sites only for the installation of
parking equipment's to the selected bidder upon fulfillment of conditions of award within the
stipulated time of business incubation period. However, the sites will be handed over for
commencement of Operation by the Licensee only after commissioning of parking equipment as
per NIT on or before the expiry of gestation period.
c. If the licensee fails to complete the conditions of award which are pre-requisite for access to the
site, then the gestation period will be deemed to have commenced on 11th day of issuance of
LOIA i.e. immediately after expiry of business incubation period. However, actual handing over
of sites shall only be done after completion of installation of parking equipment's as per NIT.
9. Gestation Period:
a) Gestation period of 10 Days, reckoned from expiry of business incubation period or 11th date of
LOIA whichever is earlier.
Page 8 of 77
b) Commencement of operations of subject license will not be permitted until both the pre-requisites
as detailed above are not fulfilled by the licensee.
10. Concession Fee Commencement Date:
a. If the agency failed to start the parking contract on or before the expiry of gestation period then
AAI will cancel the award letter and penalties will be imposed as per the NIT provisions.
11. Eligibility Criteria :
Agencies duly empanelled by AAI through RFE process for Vehicle Parking Management are eligible
for participating in the tender. List of empanelled agencies is as per Annexure: J
12. Only one e tender document shall be sold to a single party either a firm or an individual. The
proprietor of more than one company or firm will be considered as single party and one legal
entity.
13. Any party either a firm or an individual falling under the following categories is not eligible:
a. Joint Venture/ Consortium.
b. De-barred/black listed by CBI or AAI or Undertakings/ Departments like; Railway, Defense, or
any other Department of Govt. of India, State Govt. Deptt. etc. A declaration to this effect is
also to be submitted by the party with tender documents.
c. Parties facing action under PPE Act/ AAI Act, with AAI.
d. Parties either an individual or a business establishment, who has been ordered by a Court of
Law to pay the outstanding dues of AAI at any of the airports as a whole and has not paid such
dues to AAI, shall also not be eligible for the e tender.
e. If the entity participating in any of the tenders is a private or public limited company,
Partnership firm or a sole proprietor and any of the Directors/Partners/Sole Proprietor of such
company is also a Director of any other company or partner of a concern or a Sole Proprietor
having established business with AAI and has outstanding dues payable to the Authority, then
the said entity may not be allowed in AAI tenders.
f. If the entity participating in any of the tenders is a private or Public Limited Company,
Partnership Firm or sole proprietor and any of the Director/partners/sole proprietor of such
company is also a Director of any other company or partner of a concern or a sole proprietor
having established business with AAI and has outstanding dues payable to the AAI except the
dues pertaining to the current quarter i.e. the quarter (Till September 2020), in which the
tender is invited then the said entity shall not be allowed to participate in AAI tenders.
The disputed amounts which are referred for Dispute Resolution/Arbitration by the Competent
Authority shall not be considered as outstanding dues provided the agency has furnished an
additional validated security deposit (in addition to the security deposit as per the terms and
conditions of the existing license/concession) equivalent to 50% of the value of the disputed
amount or as stipulated in the agreement. The period of this security deposit of disputed dues
under arbitration shall be minimum two (02) years from the date of DRC/Arbitration and further
renewable. In the event of specific order/judgment form a Judicial Court/Arbitral Tribunal
staying/withholding the realization of certain dues, the adherence to the above conditions will
be exempted and regulated in accordance with the specific orders.
Page 9 of 77
g. A declaration to the effect that the Tenderer does not fall under the categories a), b), c), d), e)
and f) above has to be submitted in the Technical Bid. (Refer: Annexure: D). Following
declaration will also be part of Annexure: D
"I/ We declare that "No raid/seizure/search has been carried out and/or pending by a
Regulatory Authority in respect of the license granted by AAI in any of the Airport premises
either against me and/or any member of the consortium or against our/its affiliates or against
any of the Directors/Managers/Employees" (In case if raids/seizure/search conducted, please
furnish all such relevant details).”
14. E-Tender documents indicating full details of the license can be seen in the e-tender documents
uploaded on the NIC CPPP E-Tendering portal at etenders.gov.in
a. The bids shall be submitted only on the NIC CPPP E-Tendering Portal at etenders.gov.in
b. The bids shall not be accepted in any other form
c. The e-tendering process is online at NIC CPPP E-Tendering Portal at etenders.gov.in
d. Tenderer are requested/advised to get themselves acquainted for e-tendering participation
requirement themselves at NIC CPPP E-Tendering Portal etenders.gov.in mentioned above.
e. Clarification needed. If any, may be sent through NIC CPPP E-Tendering Portal only.
f. Cost of Tender Fees amounting to Rs. 25,000/- (Rupees Twenty Five Thousand only), shall be
paid by the bidder before the schedule time of e-tender submission through RTGS/NEFT in
favour of “Airports Authority of India”. No other mode of payment shall be acceptable.
g. The amount shall be Earnest Money Deposit (EMD) of Rs 3,40,000/- (Rupees Three Lakhs Forty
thousand only) shall be paid by the tenderers before the scheduled time of e-tender submission
through RTGS/NEFT in favour of “Airports Authority of India”. No other mode of payment shall
be acceptable.
h. The particulars pertaining to “Airports Authority of India” Bank account for RTGS/NEFT are
follows:-
Account Name Airports Authority of India
Account Type Current
Account No. 32354798837
Bank Name State Bank of India
Branch Rakshavihar, Port Blair
IFSC Code SBIN0008721
i. A copy of the proof / documents of the above payments (i.e. cost of tender document and EMD)
made through RTGS / NEFT is to be uploaded (i.e. scanned copy) along with the technical bid
documents to be submitted by the bidders (online).
Page 10 of 77
j. Non-submission of cost of tender document and EMD shall lead to disqualification of tenderers.
k.E-bids shall be submitted in two bid system as follows:-
i. Technical bid - Earnest Money Deposit (EMD) and other documents as required under clause
3 of the general information / guidelines of Notice Inviting Tender.
ii. Financial Bid - As required under clause 4 of general information /guidelines of Notice
Inviting Tender.
15. Critical Dates:
Sr. Activity Schedule Dates and Time
1. Download/Sale of e-Tender
Document from NIC CPP Portal.
25-11-2020, 1300 hrs
2. Submission of queries related to e-
Tender, if any: on NIC CPP portal only.
27-11-2020, 1800 hrs
3. Reply to the queries by AAI on NIC
CPP portal.
28-11-2020, 1800 hrs
4. Last date of online submission of
Bids/Proposals (Technical Bid as well
as Finance Bid) on e-tender portal.
01-12-2020, 1300 hrs
5. Opening of Technical Bids/Proposals
(online only)
02-12-2020, 1300 hrs
6. Opening of Financial Bids of Technically
Qualified Bidders (online only)
On 03-12-2020 1530
hrs(tentative)
16. In case bidder withdraws from tender process before last date of submission of technical bid
date and time, 10% of EMD amount shall be forfeited.
17. After last date of submission of bid, at any stage if an agency withdraws from tender process,
entire EMD amount shall be forfeited.
18. After opening of the technical bid and before opening of financial bid, if any agency withdraws
from tender process, the EMD of the party shall be forfeited and the party shall be debarred
for participation in any tender at Port Blair Airport for one year from the date of debarment.
19. AAI reserves to itself the right to reject the conditional tenders without assigning any reason
thereto.
20. AAI reserves to itself the right to reject any or all the tenders without assigning any reason
thereof and to call for any other detail or information from any of the tenderer(s).
21. On acceptance of the tender, the name of the authorize representative(s) of the tenderer who
would be responsible for taking instructions from authorized official of the AAI is to be
intimated.
AIRPORT DIRECTOR
VSI AIRPORT, PORT BLAIR