JOB CONTRACT FOR PROVISION OF MANPOWER FOR CONDUCTING BREATH ANALYZER TEST AS PER DGCA CAR FOR A PERIOD OF 02 YEARS

MAHARANA PRATAP AIRPORT, UDAIPUR DEPARTMENTOFOPERATIONS Ref.No.: -AAI/VAUD/OPS/BA/2026 DT: 27.03.2026 NOTICE INVITING e-TENDER (2ENVELOPE OPEN TENDER) 1. Item rate tenders are invited through the GeM portal by Bid Manager, AAI, Maharana Pratap Airport, Udaipur on behalf of Chairman, AAI, from eligible agencies for the work of “Job Contract for provision of Manpower for conducting Breath Analyzer test as per DGCA CAR for a period of 02 years at Maharana Pratap Airport, Udaipur” by medical personnel as per DGCA CAR SECTION 5 – AIR SAFETY SERIES F PART IV ISSUE I, 16th SEPTEMBER 2019 at an estimated cost of ₹ 18,50,015/- (Rupees Eighteen Lakhs Fifty Thousand and fifteen only) (including GST). Tender documents may be downloaded from GeM portal: https://gem.gov.in and Airports Authority of India web site www.aai.aero as per the schedule given in CRITICAL DATESHEET under. Critical Dates S.No. Activity Date Time (IST) 1 Publishing Date As per Gem Portal As per Gem Portal 2 Bid Document Download / Sale start Date As per Gem Portal As per Gem Portal 3 Bid Submission Start Date As per Gem Portal As per Gem Portal 4 Bid Submission End Date As per Gem Portal As per Gem Portal 5 Last date and time of submission of original documents against EMD As per Gem Portal As per Gem Portal 6 Opening of envelope- I (Eligibility & Technical bids) on the GeM portal As per Gem Portal As per Gem Portal 7 Opening of envelope ¬II, Financial Bids on GeM portal of eligible bidders (tentatively) As per Gem Portal As per Gem Portal Forms of EMD (Online mode) Earnest Money Deposit (EMD) of ₹ 37,000/- (Rupees Thirty seven Thousand only) will be required to be paid online with Payment online through RTGS / Internet Banking Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of online transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid. However, no EMD will be taken from exempt category of sellers as per General Terms and Conditions on GeM. Note: Exemptions to the NSIC/MSEs of MSME Registered bidders and Start Ups will be applicable as per the Government of India Rules & Regulations. Copy of NSIC/MSEs/Start Up registration document shall be uploaded along with PQ documents in place of EMD documents. AAI Bank & Account Details for preparation of Demand Draft / Bankers cheque/Insurance Surety Bonds/Bank Guarantee (BG)are as follows: - Name of Beneficiary AIRPORTS AUTHORITY OF INDIA Branch name & Address STATE BANK OF INDIA Pratap Nagar, Udaipur-313002 Account Number 33783057199 IFSC Code SBIN0031592 MICR Code 313002079 Branch Code 31592 The original documents against EMD should be Speed Post to the concerned officials as specified in the tender document. The details of documents physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. 2. Bid Submission: Bidders are advised to visit this website regularly to keep themselves updated as any change/modification in the tender will be intimated through this website only. Bids shall be submitted online only at GeM portal: https://gem.gov.in. Tenderer/Agency are advised to follow the instructions “Instructions to Bidder for Online Bid Submission” provided in the Annexure “A” for online submission of bids. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document. Following two covers shall be submitted through online GeM-portal by the bidder: Envelope I (EMD & Technical Bid folder):- The tenderer shall upload the digitally signed file of scanned documents in support of their meeting each criterion in Cover I as mentioned below. A. Proof of EMD Bidder needs to submit the proof of EMD submitted online along with bid. Tender of the bidders whose EMD is not received by the time as specified, and then their tenders will be summarily rejected. B. Qualifying requirements of Agencies/firms: - (i) Agency specialized in the similar nature of work (Phase/part completion of the scope of work in contract shall not be considered) The Bidder should have experience of similar works (definition of similar works as below) during the last seven years ending on 28.02.2026. The bidder has to submit the relevant work experience certificates to the tune of 03 works each of ₹ 7,40,006/- (40% of estimated value) (or) 02 works each of ₹ 9,25,008/-(50% of estimated value) (or) 01 workof ₹ 14,80,012/- (80% of estimated value) in last 07 years ending on 28.02.2025. Similar works mean–Providing Nursing / Paramedic staff for Airports, Airlines, Ground Handling Agencies, Public Sector Undertakings, Government Organizations, Transport Department or Private Sector Organization only. Client certificate for experience should show the nature of work done, the value of work, date of start, date of completion as per agreement/status of ongoing work. Firms showing work experience certificate from non-government/ non-PSU organizations should submit copy of tax deduction at sources certificate in support of their claim for having experience of stipulated value of work. (ii) Scanned copy of Permanent Account Number (PAN), Registration Certificate of Registrar of Companies/Firms/Central Govt./State Govt/ Municipal Corporations, PF & ESI Registration and Goods and Services Tax Registration. (iii) Scanned copy of Affidavit (undertaking regarding payment of minimum wages & deduction of EPF/ESIC on non-judicial stamp paper value of 100/-) (Annexure-E) (iv) Scanned copy of duly signed and stamped Unconditional Acceptance of AAI Tender Conditions (Performa given in Annexure-1). (v) Undertaking stating Agency has not been black listed by AAI/Any Govt./PSU Organization (Annexure- 5) (vi) Digitally signed tender document duly shall be uploaded in GeM portal. (vii) Declaration For Genuineness of Documents as per Annexure – C (viii) Tender Declaration as per Annexure – D (ix) Should have annualized average financial turnover of ₹ 5,55,005/- (Rupees Five Lakhs Fifty Five Thousand and five only) against works executed during last three years ending 31st March 2025. As a proof, copy of Abridged Balance Sheet along with Profit and Loss Account Statement of the firm and Turnover certificate from Chartered accountant for last three Financial Years should be submitted along with the application. Firms showing continuous losses for the last three years shall be summarily rejected. All documents issued/ attested by charted accountant shall have UDIN. Any document issued/attested by charted accountant without UDIN shall not be accepted. CLARIFICATION ON TECHNICAL BID EVALUATION. (i) The technical bids shall be evaluated based on the available documents submitted by the bidder. To assist in the examination, evaluation, and comparison of the bids, and qualification of the bidders, the client may, at its discretion, ask any bidder for a clarification of its bid. Any clarification submitted by a bidder that is not in response to a request by the client shall not be considered. The client’s request for clarification and the response shall be in writing. (ii) If a bidder does not provide clarifications of its bid by the date and time set in the Client’s request for clarification, its bid may be rejected. (iii) Client also reserves right to seek confirmation/clarification from the issuer agency, on the supporting documents submitted by the bidder. (iv) In case any bidder discloses the financial bid details in Envelope–1 (Technical Bid folder), the bid shall be rejected at the technical stage and the corresponding financial bid shall not be opened. Financial Bid Opening Procedure The Financial Bids of all the technically qualified Bidders shall be opened on the appointed date and time as per GeM portal. a) The financial bid price, as indicated in the financial bid submission form of each bidder shall be read out on the spot, however, it shall be clearly stated that the final financial bid price would be arrived at after detailed scrutiny/correction of arithmetical error in the financial bid. Work shall be awarded to the bidder with lowest financial quote. b) All rates shall be quoted in the format provided and no other format is acceptable. If the price bid has been given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. If the BOQ file is found to be modified by the bidder, then the bidder shall be disqualified. c) If bidder’s total quoted cost is less than the total cost of manpower (as per minimum wages inclusive of PF, ESI, Bonus) plus GST@18%, then bidder shall be disqualified. d) If the total quoted amount (sum of Item-wise Price Breakup) of the bidder is different from their quoted amount on GeM portal, then bidder shall be disqualified. e) If there is a discrepancy between words and figures, the amount in words shall prevail. f) In case if there are multiple L1 bidders then selection of a bidder will be amongst the L-1 bidders through a Random Algorithm executed by GeM system, as per General Terms and Conditions on GeM 4.0 (Version 1.28) dt 22nd Dec 2025. Note: In case more than one bidder qualifies as L-1, the selection of the successful bidder shall be carried out through the system-defined process of the GeM portal. AAI does not exercise any discretion in this system-driven selection and therefore, requests or representations in this regard may not be considered. Cover-II:-The Financial e-bid through GeM Portal. 1. All rates shall be quoted in the format provided and no other format is acceptable. 2. If the price bid has been given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders and submit it online. 3. Refund of EMD of unsuccessful bidders who fail to qualify the eligibility / technical stage shall be initiated within minimum 7 days of their rejection. For all bidders who qualify and their financial bids are opened the refund of EMD of all unsuccessful bidders shall be processed with in minimum 7 days of opening of the financial bid. 4. AAI reserves the right to accept or reject any or all applications without assigning any reasons. AAI also reserves the right to call off tender process at any stage without assigning any reason. 5. AAI reserves the right to disallow the working agencies whose performance at on going project (s) is below par and usually poor and has been issued letter of restrain/Temporary or Permanent debarment/blacklisting by any department of AAI/MoCA/DoE (Debarment applicable for all Ministries/Departments). AAI reserves the right to verify the credential submitted by the tenderer at any stage (before or after the award the work).I fat any stage, any information/ documents submitted by the applicant is found to be incorrect/false or have some discrepancy which disqualifies the tenderer then AAI shall take the following action: a) Forfeit the entire amount of EMD submitted by the firm. b) The agency shall be liable for debarment from tendering in AAI, apart from any other appropriate contractual/legal action. 6. No contract of any kind whatsoever shall be placed to debarred firm including its allied firms after the issue of a debarment order by the AAI/MoCA/DoE (Debarment applicable for all Ministries/Departments).Bids from only such firms shall be considered for placement of contract, which are neither debarred on the date of opening of tender (first bid, normally called as technical bid, in case of two packet/two stage bidding) nor debarred on the date of contract. Even in the cases of risk purchase, no contract should be placed on such debarred firms. If case, any debar firms has submitted the bid, the same will be ignored. In case such firm is lowest (L-1), next lowest firm shall be considered as L-1. Bid security submitted by such debarred firms shall be returned to them. Contracts concluded before the issue of the debarment order shall, not be affected by the debarment Orders. The terms “banning of firm”, ‘suspension’, ‘Black-Listing’ etc. convey the same meaning as of “Debarment". 7. Consortium /JV companies shall not be permitted. No single firm shall be permitted to submit two separate applications. 8. If the entity participating in any of the tenders is a private or public limited company, partnership firm or proprietary firm and any of the Directors / Partners / Proprietor of such company is also a director of any other company or partner of a concern or a sole proprietor having established business with AAI and has outstanding dues payable to the Authority, then they said entity shall not be allowed to participate in AAI tenders. 9. Concessions to Indian Micro & Small Enterprises (MSEs) units registered with DIC/NSIC/KVIC/KVIB/Directorate of Handicraft and handloom etc., to be given as per the provisions of Public Procurement Policy for MSEs order 2012 with up-to-date amendments shall be applicable except relaxation in conditions of prior turnover and prior experience. However, splitting of tender is not applicable.ote: a) The benefit as above to MSEs shall be available only for goods / service provider for services provided by MSEs for which they are registered. b) MSEs seeking exemption and benefits shall enclose an attested/ self- certified copy of valid registration certificate in similar nature of work giving details of such validity, stores/ services etc. in Envelope -I, failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs. 10. Bids Opening Processes as below:- Cover-I: - Containing documents/technical bids (uploaded by the Agencies/firms) shall be opened on the date and time as specified on GeM portal. The intimation regarding acceptance/ rejection of their bids will be intimated to the Agencies/firms through GeM portal. If any clarification is needed from the bidder about the deficiency in his up loaded documents in Envelope – I, he will be asked to provide it through GeM portal. The bidder shall upload the requisite clarification / documents within specified time by AAI, failing which the tender will be liable to be rejected. Cover-II: -Date of opening of Cover-II (Financial bid) will be specified on GeM portal 11. Tender will be floated as a single packet bid on gem portal. Bid Manager AAI, Maharana Pratap Airport, Udaipur Email id: opsinc_vaud@aai.aero