Sl. No. Description Issues Implemented vide Technical Circular/Instruction No.
61 Uploading the Status of Bids on CPP Portal During investigation of a complaint, it was observed that certain stations are not uploading all data w.r.t. tendering such as issuance of corrigendum, update in bid opening dates, status of bid on the CPP portal in a timely manner. Commercial Circular No. 30/2021dt 25.02.2021
62 Systemic Improvement: Testing & Commissioning of Specialized Equipment(s) at site. During the CTE type inspection, it was observed that the testing & commissioning of AVDGS was carried out by the contracting agency through an electrical specialized agency but no Engineer from the OEM side was deputed for supervision. Accordingly, it was suggested that such type of clause related to Site supervision of an Engineer from the OEM for testing and commissioning of AVDGS or any other installations may not be kept in the tender document and if it is kept, it should invariably be followed. Technical Instruction No. 50 dt 07.10.2020
63 Payment Gateway Integration on CPP Portal for collection / refund / settlement of Tender Processing Fee and EMD During investigation of a complaint, it was observed that the collection/refund/settlement of tender processing fees and EMD was being made offline while tendering on CPP Portal. Accordingly, it was recommended that the integration on CPP Portal for online collection/ refund/settlement of the tender processing fee and EMD shall be made to improvise the system for stopping the human interaction during tendering process. Technical Instruction No. 10 (Revised) dt 05.10.2020
64 Amendment to para 2.38(a) and 2.38 (b) of Delegation of Powers During investigation of a complaint, it was observed that if in any tendering process more than one bidder has participated and after technical evaluation of the bid if only one bidder remains eligible for participation in the financial bid then this tender shall not be treated as single tender. All approvals in this case were being obtained considering the tendering process as open tender instead of considering it as a single tender. Accordingly, it was recommended that if at the end of tendering process only one responsive bidder participate in the financial bid then the tender may be treated as single tender and accordingly restricted powers of single tender mode of procurement shall be applied. DoP Amendment No. 11/2020 dt 18.09.2020
65 Systemic Improvement for evaluation of tenders with custom duty and standardization of maintenance cost of equipments/ facility in the tenders. During investigation of a complaint, it was observed that the Make in India policy was not incorporated in the NIT at the time of publishing of bid. Later on participating bidders has offered some of the equipment to be manufactured in India under Make in India policy. Accordingly, it was recommended that the provision of make in India policy shall be made in the NIT itself for the procurement made through Global Tender in the Engineering Directorate Technical Instruction No. 37 dt 26.02.2020
66 Exclude Consultancy part from the scope of Escalation in tender document. During CTE-Type Inspection of a work, it was observed that the escalation under clause 10CC was being paid on the total value of work done including consultancy services items. Accordingly, it was suggested/recommended that escalation under clause 10CC shall be payable only on the work done excluding consultancy services cost as consultancy comes under category of Service contract and escalation as per Clause 10 CC is applicable for work only. Technical Instruction No. 36 dt 03.02.2020
67 Multiple A/A & E/S for various packages under one scheme/ Projects shall be treated as separate During investigation of a complaint, it was observed that multiple A/A & E/S were issued for different packages during the execution of work and on completion of projects all A/A & E/S were clubbed together to arrive at the conclusion that the overall completion cost is within the permissible limits of +10% of all available A/A & E/S. Accordingly, it was recommended that as per standard AAI guidelines composite A/A & E/S is issued for the all associated works in a project. However, if multiple A/A & E/S are issued due to unavoidable circumstances and site requirement then the permissible variation limit of +10% of accorded Multiple A/A & E/S of a particular project shall not be apportioned between each other and accordingly savings of one A/A & E/S shall not be allowed to utilize in another A/A & E/S Issued for the same project. Each A/A & E/S shall be treated as separate. Technical Instruction No. 35 dt 24.01.2020
68 Operation of Clause 10CA – Inclusion of foot note in Tender Documents – reg. During CTE type inspection of one of the work it was observed that, in some of the tender documents issued prior to issuance of GCC-2017, dissimilarities have been noticed in operation of Clause 10CA where in some tender documents are carrying a foot note in clause 10CA 'If actual purchase price of material is less than base price P and Price Index (CI) ≥ Price Index on last day of submission of tender (CIo) then this clause shall not be applicable'. whereas in some of the tender documents the same has not been added resulting in conflict in interpretation of Clause 10CA and its applicability. Accordingly, systemic improvement was recommended to incorporate foot note in all tender documents. Technical Instruction No. 31 dt 16.10.2019
69 Approval of Design Mix for Engg Works During investigation of a complaint, it was observed that there were no clear guidelines available in Engineering Works Manual regarding approving authority for design mix of various Bituminous / Rigid Pavement Work items. Accordingly, it was recommended that design mix approval authority shall be clearly defined. Technical Instruction No. 11 dt 04.04.2019
70 Handling of Zero Entry in the item-wise BOQ Template for the E-Tendering with E-Reverse Auction through NIC CPP Portal reg. During investigation of a complaint, it was observed that in one of the item-wise e-tender with e-reverse auction through NIC CPP, one firm quoted Zero Price [0] in BOQ/ Price Bid for one item but while creating e-reverse auction bid, the e-tendering system did not recognize Zero price [0] as start price and considered L-2 price as start price. Therefore, other firm while participating in e-reverse auction for the item could not lower their price for this item. It resulted in obvious anomalous situation in competitive bidding & erroneous tender. Accordingly, in order to avoid above situation in the item rate e-tender with e-reverse auction through NIC CPP, the bid manager has to restrict acceptance of "Zero" quote by putting validation in BOQ Template which is available in excel format, i.e. the range should be selected from Rs. 1 (One) onward. Technical Instruction No. 09 dt 21.01.2019

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