AIRPORTS AUTHORITY OF INDIA
VSI AIRPORT, PORT BLAIR
Request for Proposal (RFP) For
Exclusive Advertisement Rights
At
VSI Airport, Port Blair
February - 2021
Cost of E-Tender Documents – (Non-Refundable) Rs.10,000/- (Rupees Ten Thousand only) inclusive of all taxes
Tender Reference No. AAI/PB/COMML/ADVT/2021
Tender ID. 2021_AAI_ 69102_1
CONTENTS
SI. No.
Particulars
Page No.
1
Disclaimer
3-4
2
Definitions &Interpretations
5-13
3
e-Tender Guidelines
14-16
4
Chapter-1 Introduction
17-21
5
Chapter-2 Instruction to bidders
22-33
6
Chapter-3 Evaluation of Proposals
34-36
7
Capter-4 Award of Concession
37-39
8
Chapter-5 The Concession & Concessionaire
40-46
9
Chapter-6-Fraud and Corrupt Practices
47-48
10
Chapter-7 Miscellaneous
49-80
Form-I Annexure-1-Details of Bidder
Form-I Annexure-2-Technical & Financial Capacity
Form-I Annexure-3-Certificate from Chartered Accountant
Form-I Annexure-4-Details of Outstanding Dues
Form-I Annexure-5-Outstanding Dues Certificate
Form–II Statement of Legal Capacity
Form-III Power of Attorney
Form-IV Power of Attorney for Consortium
Form-V Joint Bidding Agreement
Form-VI Format of Affidavit
Form VII Format for Integrity Pact
Form-VIII Checklist of Submission
11
Appendix – I FORMAT FOR FINANCIAL PROPOSAL
81
12
Appendix – II Passenger Traffic Data
82
11
Appendix – III Concession Agreement
83-122
12
Schedule-A-Indicative Location Layout Plan
123-131
13
Schedule-B-Monthly Concession Fee
132
14
Schedule -C Price Bid BOQ
133
DISCLAIMER
The information contained in this Request for Proposal document (the “RFP”) or subsequently provided to Bidder(s), whether in documentary form, by or on behalf of the Authority is provided to Bidder(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided.
This RFP is neither an agreement nor an offer by the Authority but an invitation to the prospective Bidders or any other person. The purpose of this RFP is to provide interested parties with information that may be useful to them in the formulation of their Proposal for Selection pursuant to this RFP (the “Proposal”). This RFP includes statements, which reflect various assumptions and assessments arrived at by the Authority in relation to the Concession. Such assumptions, assessments and statements do not purport to contain all the information that each Bidders may require. This RFP may not be appropriate for all persons, and it is not possible for the Authority, its employees or advisors to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP may not be complete, accurate, adequate or correct. Each Bidder should therefore, conduct its own assessment, due diligence and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFP and obtain independent advice from appropriate sources.
Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein.
The Authority, its employees and advisors make no representation or warranty and shall have no liability to any person, including any Bidder, under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way with pre-qualification of Bidders for participation in the Bidding Process.
The Authority also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP.
The Authority may, in its absolute discretion but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFP.
The issue of this RFP does not imply that the Authority is bound to select and short-list pre- qualified Proposals for Bid Stage or to appoint the Selected Bidder or Concessionaire, as the case may be, for the Concession and the Authority reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever.
The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the Authority or any
other costs incurred in connection with or relating to its Proposal. All such costs and expenses will remain with the Bidder and the Authority shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an Bidder in preparation for submission of the Proposal, regardless of the conduct or outcome of the Bidding Process.
The Bidder shall be wholly responsible for any statements/documents/ records, etc submitted pursuant to this RFP and ensure accuracy thereof. The Authority or its employees shall accept no responsibility or liability for any deficiency that may be made by the bidder. Any f a l s e declaration made by the Bidder shall invite action as may be decided by the Authority including termination, debar, forfeiture of Bid Security and/or Security Deposit. The Bidder shall also indemnify the Authority and its employees from actions arising out of this RFP.
DEFINITIONS AND INTERPRETATIONS
In this RFP, the following expressions shall have the meaning stated herein:
Access Date" shall mean the date on which the concessionaire is handed over physical possession of at least 50% of the location designated in the RFP/RFQ/tender (after completion of the contractual formalities like acceptance of the LOIA, submission of security deposit, signing of agreement etc.) within the incubation period. In case the agency fails to take over the approved sites within gestation period mentioned in LOIA, the next day from the gestation period mentioned in LOIA shall be deemed to be the access date. In case the agency is notable to receive security clearances within gestation period, the Authority may extend the access date to a later date. However, in any case the access date should not exceed 30 days from the issuance of LOIA/ Award letter.
A handing over / taking over report to be signed by the concessionaire with AAI within
Incubation period.
“Access to Concessioned Premises” The concessionaire and its bonafide representatives, employees, agents, business associates will be accorded access to the Concessioned premises for carrying out all activities related to its business at all times subject to adherence of security requirements as set out by AAI/BCAS from time to time.
“Addendum” shall mean any written amendment to this RFP, from time to time issued by
Authority in accordance with Clause-2.11 hereof.
“Advertisement” would mean display of advertisement material by any medium of the choice of the Concessionaire without any distinction of being illuminated or non-illuminated including advertisement by means of pictures, printed material, digital/laser and/or electronic medium, outdoor hoardings, product showcasing and any other form that are not objectionable or prohibited by Applicable Law subject to approval of AAI.
“Advertisement Display” would mean a specially fabricated display structure able to either carry a static/ moving/multiple imaging advertisement/ information/ corporate communication display with or without advertisement impact study accessories/ devices, held and fixed in a manner as per fixing/hoisting arrangement approved by AAI, and would also include “Product/Services Showcasing/Display” and would mean a specially fabricated structure or an earmarked area to be used for showcasing any type of products, vehicles, services with or without human interface at locations specifically approved in the “Location Layout Plan” by AAI
“Advertisement Di s pl ay A r e a ” shall mean the Actual Advertisement Area [i.e. (Length X Breadth/Height)/ (Circumference X Breadth/Height) or as the case may be irrespective of number of images displayed through a single advertisement structure excluding the mounting frames/facilities necessary for its hoisting/fixing/fabrication in site. However, in case where the advertisement is carried out by occupying the floor space the actual floor space occupied would be the unit of charge of Advertisement Area provided the height of the display is not exceeded by ten (10) feet.
“Advertising Rights Concession” would mean “Exclusive Advertisement Rights” and cover all types of indoor and outdoor advertising/brand promotion media, such as Bill Boards, Gantries, Back Lit Static Displays, Stunners, Display Windows, Flag Posts, Traffic Signage’s, Digital/Laser Floor/Ceiling graphics, Product/Services Showcasing with or Without Human Interface, Vehicle & Refitted Vehicle Displays with or without Human Interface, Multiple Imaging, Electronic & Digital Displays (e.g. Video Wall & Close Circuit Flight Information Televisions), Display on LCD /LED TV , Time & Temperature Displays, Ball Balloons, Shoe Shining Machines, Multi Screen Moving Displays,
Conveyor Belt Advertisements, Pillar Wraps, Special Brand Promotion, Drop Downs/ Banners/ Decorations on special events, Mobile/Laptop chargers, Sponsorship/Advertising on Security Trays, Queue Managers, Planters and any future advertising innovations etc.
“Airport” shall mean the entire Airport Estate located at VSI Airport, Port Blair and would include all its present and future terminal buildings, land, buildings, roads, car parks, equipments facilities and systems.
“Airport Branding Area” shall mean a specifically reserved advertisement area to be used for Authority Branding/ Social Messages/Information dissipation purposes. This Advertisement Area would be in addition and will not at any time exceed five percent (05%) of the Assigned Advertisement Area licensed to the concessionaire. The provision of these Advertisement Display structures however will be the responsibility of the Concessionaire at his cost in consultation and with approval of Authority. However, the costs related with exhibition of information on these displays would be borne by Authority. (Refer Clause 5.2.5)
“Airport Users” shall mean any person using or involved in activities at, or in connection with or in relation to the Airport, including without limitation, staff of the Airport and airlines operating at the Airport, the passengers and flight crew members of airline.
“Alternative Location” shall mean the particular Advertisement location offered/sought for relocating/substituting the original location as per approved layout plan within the limitations of Location layout Plan approval protocol.
"Applicable Laws" means all applicable laws for the time being in force and effect as of the date hereof and which may be promulgated or brought into force and effect hereinafter in India or such other territorial jurisdiction outside India, by any authority, including Governmental Authority, including any revisions, amendments or re-enactments including without limitation statutes, rules, regulations, bye-laws, policies made there under, judgments, decrees, injunctions, writs, orders issued by any court of record or other requirement or official directive of any Governmental Authority or any person acting under Authority of any Governmental Authority or any statutory authority, including any notification issued by the Reserve Bank of India or of any Governmental Authorities, as may be in force and effect during the subsistence of the Agreements.
"Applicable Permits" means all clearances, licenses, permits, authorizations, no objection certificates, consents, approvals and exemptions required to be obtained or maintained under Applicable Laws in connection with the development, operation and maintenance of the Concessions, for or in respect of the Concession Agreement including but not limited to the approvals from Airport Health Officer, Airport Security and all other approvals as may be required to execute, give effect to, and perform the Agreement and the approvals and consents required from Authority or any other Governmental Authority pursuant to this RFP or the Agreement, including any third party approvals as may be required by the Concessionaire.
“Assigned Advertisement Area” shall mean the composite Advertisement Area which has been approved to be used for Advertisement purposes as per Approved Location Layout Plan.
“Associate” Associate company in relation to another company means a company in which that other company has a significant influence, but which is not a subsidiary company of the company having such influence and includes a joint venture company as per Companies act 2013.
Explanation: For the purpose of this clause “significant influence means control of at least twenty percent of total share capital or of business decisions”.
“Authority” shall mean the Airports Authority of India constituted under Airports Authority of India
Act, 1994, including any amendment / re-enactment thereof.
“BCAS” means Bureau of Civil Aviation Security and its branch offices having jurisdiction over airport of concession.
“Bid Process” shall mean the bidding and selection process as detailed in this RFP.
“Bidder” shall mean a sole entity or a Consortium of entities, submitting a proposal pursuant to this
RFP.
“Business Incubation Period” shall mean a period of thirty (30) days from the date of issuance of Letter of Intent to Award the Concession to the Selected Bidder. (Refer Clause 4.2.1 and 5.1.2). The selected bidder will be under obligation during this period to complete all formalities and meet other obligations as will be specified in the LOIA by Authority.
“Chartered Accountant” shall mean a person practicing in India or a firm whereof all the partners are practicing in India as Chartered Accountant(s) within the meaning of the Chartered Accountants Act, 1949.
“Companies Act” shall mean the (Indian) Companies Act, 2013, any amendments or re- enactments thereto or any other legislation governing the incorporation and existence of companies in India.
“Concession Agreement” “Concession Agreement” shall mean the agreement to be entered into between the Authority and the Selected Bidder (in case of consortium it will be SPV) as per the draft format set out in Appendix-III to this RFP.
“Concession Fee” Concession fee (License fee) will be payable as per clause 1.1.2, clause 1.1.3 and clause 1.1.4 of the RFP.
“Concession Fee Commencement Date” shall mean the 61st day in respect of all tendered sites i.e. at the expiry of the Gestation Period of 60 days, reckoned from the Access date or a later date if notified by Authority. However, in the event of concessionaire commencing commercial exploitation of the approved advertisement locations as a sample marketing exercise, the concession fee shall be charged on Pro Rata basis.
For any sample marketing during the gestation period the licensee has to obtain prior approval from AAI in writing before such display at approved location.
Further during the gestation period if the licensee displays its own name, contact number, email, website etc. to make awareness towards being authorized advertisement agency at the airport as a self-marketing promotion such display during gestation period will not attract any concession fee. However, this partial utilization of the Assigned Area during the Gestation Period as Sample Marketing would not shift or affect the formal Concession Fee Commencement date.
“Concession Fee Holiday Period” would mean a period whereby the Airport Operations are suspended for Security/Operational/Civil Unrest/ Natural Calamities or any other requirements. The “Concessionaire” defined herein would be entitled to proportionate rebate in the payment of concession fee.
“Concession Period” shall mean, a period of Seven (07) years commencing from the Concession Fee Commencement Date, unless terminated earlier in accordance with the terms and conditions of the Concession Agreement.
“Concessioned Premises” would mean the premises where the advertising displays as per approved location layout plan are installed /positioned.
“Concession Year” shall mean each successive twelve months period during the concession term.
“Concessionaire” shall mean the Selected Bidder, who executes the Exclusive Advertisement
Rights Concession Agreement with the Authority.
“Conflict of Interest” shall have the meaning as ascribed to the term in Clause 2.2.1(c).
“Consortium” shall mean a group of two or more entities, not exceeding three, coming together to submit a Proposal.
“Denial of Access to the Concessioned Premises” shall mean a situation whereby the concessionaire is continuously denied access to the concessional premises by Authority (Other than Security Requirements) on any grounds for more than seven (7) days (AAI Working Days), the entire period of denial of access would be construed as denial to conduct the concessional business and qualify for proportionate rebate of Concession Fee. However, such rebate would be permissible only if there is written document/communication by AAI towards such denial with reasons thereof.
“Displaced Location” shall mean an originally approved location ordered to be relocated at an Alternate location by Authority to meet its requirements. In such an event the Concessionaire would be entitled to a notice period of one month (30 days) and a Resurrection period of Thirty (30) days as already defined herein after the date of communication of approval of Alternate Location. Further the agency has to submit the alternate location plan within 7 days of such notice and AAI will approve or suggest alternate sites within the 30 days of issue of notice. In case of non- agreement between the parties towards alternate location, the decision of AAI shall be final and binding upon the concessionaire. In such an event resurrection period would be deemed to be commenced from 31st d a y of notice. Such non-agreement will not attract any rebate other than permissible during resurrection period.
“Earnest Money Deposit (EMD)” shall mean a specified amount to be deposited by each Bidder with
Authority in accordance with Clause 2.20.
“Electricity Charges” shall mean the charges for the actual usage of electricity at the rate as applicable and as may be notified by the Authority from time to time, payable by the Concessionaire to Authority or any other agency appointed by Authority in this regard.
“Financial Proposal” shall mean the binding and final financial offer to be submitted by each Bidder online in the GOI Central Public Procurement Portal only. The quote in physical form as a document need not be submitted along with technical bid documents.
th
“Gestation Period” means the period commencing on the “Access Date” and expiring on the 60
thereof.
day
“Government of India (GOI)” shall mean the Government of India and any agency, authority (including regulatory authority), department, inspectorate, ministry or statutory person (whether autonomous or not) under the control and direction of GOI.
“Governmental Authority" shall mean any government authority, statutory authority, government department, ministry, secretariat, agency, commission, board, tribunal or court or other law making body/ entity having or purporting to have jurisdiction on the parties to the Agreements, including the GOI or any other regulatory authority appointed by GOI having jurisdiction in relation to the subject matter of the Agreements under Applicable Law, the Bureau of Civil Aviation Security, the Central Industrial Security Force, and shall where appropriate include Authority.
“INR” shall mean Indian Rupee, being the lawful currency of Republic of India.
“Indoor Advertising Location” shall mean an approved advertising location which is situated inside of an operational passenger terminal.
“Interactivity” is the dialog that occurs between a human being (or possibly another live creature) and a computer program.
“Joint Bidding Agreement” shall have the meaning ascribed to the term in Clause 2.2.5(e) & (f).
“Lead Member” in respect of a Bidder where the Bidder is a Consortium, shall mean such entity, which is named and identified as such in the Proposal and as described in clause 2.2.5(c).
“Letter of Intent to Award” or “LOIA” shall mean the written communication issued by Authority to the Selected Bidder intimating the acceptance of its Financial Proposal for award of the Advertisement Rights Concession in response to the RFP.
“Location Layout Plan” shall mean the detailed location plan of positioning of advertisement displays in the Airport, its size and associated arrangements as submitted by the concessionaire based on its current business prospective and approved by Authority. (Authority will identify 1- 2 places for product / promotional display inside terminal For eg. Car d i s p l a y ). The concessionaire will have the option to seek rationalization of the originally approved location layout plan during the currency of the concession depending upon the dynamism and requirements of the market on yearly basis not exceeding 25% of the already approved lay out plan area.
“Location Layout Plan Approval Protocol” shall mean the methodology and limitations for approving the “Location Layout Plan” by Authority. However, t h e Location Layout Plan submitted by the Concessionaire may be ordered to be altered/modified/substituted to suit the AAI requirements as expeditiously as possible but not later than 15 (FIFTEEN) working days after the concessionaire has complied with the Authority directed alterations. However, AAI decision shall be final and binding up on the concessionaire.
“Minimum Lock in Period” shall mean a period equivalent to fifty percent (50%) of the
Concession Term commencing on the Concession Fee Commencement Date. (Refer Clause 5.3.1).
“Month” shall mean a Gregorian calendar month and for all calculation purposes would be considered to constitute thirty (30) days.
“Nodal Office” would mean the Department of Commercial at airport of concession.
“Notice of Dissatisfaction” shall mean a written notice of thirty (30) days served in writing by Authority/Concessionaire on the other, specifically highlighting the instances which bring out specifically the deficient discharge of obligations (Events of default) as provided in the
“Concession Agreement” and especially the instance (s) of Unsatisfactory Performance as
defined herein.
“Notice of Termination of Concession Agreement” Authority as well as the Concessionaire will have the option to terminate the Concession Agreement after expiry of Notice of Dissatisfaction period of thirty (30) days by giving a further Notice in writing of Notice of Termination of One Hundred and twenty (120) days at any time during the currency of the concession agreement, but after having completed the minimum lock in period equivalent to fifty percent (50%) of the Concession Term. However, Authority will be entitled to issue such Notice of Termination of one hundred and twenty (120) days even during the Minimum Lock in Period also in the event of Unsatisfactory Performance only as defined herein, if the concessionaire has not made amends after expiry of thirty (30) days notice period of Notice of Dissatisfaction.
“Occupancy Status Report” would mean a report on the status of the physical percentage of Assigned Advertisement area which could be commercially sold by the concessionaire in a quarter of a Concession year. The Concessionaire would be under an obligation to submit such report to Authority on a Quarterly basis.
“Original Location” would mean the Advertisement Location as physically handed over as per the first approved Location Layout Plan.
“Outdoor Advertisement Locations” shall mean an approved advertising location which is located outside the operational passenger terminal buildings.
“Outstanding Dues” shall have the meaning ascribed to the term in Clause 2.2.1(d).
“Passenger Data” shall mean the passenger data provided by Authority as per Appendix-II to this
RFP.
“Passenger Terminal” shall mean, wherefrom the passenger movements are operated/handled by the Authority.
“Proposal” shall mean the Technical and Financial Proposal to be submitted by each Bidder pursuant to this Request for Proposal (RFP) in the forms provided hereto.
“Proposal Due Date” shall have the meaning ascribed to the term in Clause -2.14.
“Proposal Validity Period” shall have the meaning ascribed to the term in Clause-2.17 of this RFP.
“Qualified Bidder(s)” shall mean the Bidder(s) who, after evaluation of their Technical Proposal as per Clause-3.3.4, stand qualified and eligible for opening and evaluation of their Financial proposals.
“Rationalization Rights” of the concessionaire shall mean that the Concessionaire can seek rationalization of the originally approved Location Layout Plan once in a Year within the limitations of the Location Layout plan protocol subject to submission of a comprehensively
revised Location Layout Plan after every such exercise. The concessionaire would be under obligation to cooperate and coordinate with Authority for undertaking a physical verification exercise in the first quarter of every concession year.
“Resurrection Period” shall mean a period of Thirty (30) days from the date of communication of approval of an Alternate Location in respect of a Displaced or Withdrawn Location and would be a Concession Fee Holiday Period on Proportionate basis in respect of the affected locations only
“Request For Proposals or RFP” shall have the meaning ascribed to the term in Clause 1.2.1.
“Sample Marketing” shall mean putting to use for display of Advertisement/Brand Promotion of some of the Advertisement Area out of the Assigned Advertisement Area as per Approved Location Layout Plan by the Concessionaire during the Gestation period either to its prospective clients or for Self-Branding as the case may be. (Refer Clause 5.15.3). For any sample marketing during the gestation period the licensee has to obtain prior approval from AAI in writing before such display at approved location. Further during the gestation period if the licensee displays its own name, contact number, email, website etc. to make awareness towards being authorized advertisement agency at the airport as a self-marketing promotion such display during gestation period will not attract any concession fee. However, this partial utilization of the Assigned Area during the Gestation Period as Sample Marketing would not shift or affect the formal Concession Fee Commencement date.
“Security Deposit” shall mean, the interest free security deposit to be furnished and maintained by the Concessionaire to Authority, at all times during the Concession Term, in the manner as set out herein and in the Agreement.
“Selection Process” shall means the selection process detailed in Section 3 of the RFP.
“Selected Bidder” shall mean the first highest bidder who has quoted the highest amount after opening of the Financial Proposals and has been selected by the Authority pursuant to the selection process detailed in Section 3 of the RFP.
“Service Area” shall mean any storage area/office space/back office etc. Including a remote warehouse, located at the Airport to which Authority may allow access to the Concessionaire for implementing the Concession on payment of Space Rental, Common Area Maintenance Charges, Electricity and Utility Charges as may be applicable from time to time during the currency of the Concession.
“Space Rent” shall mean, with respect to a Terminal, the amount so notified by the Authority as per the extant guidelines to this effect to be the rent payable by the Airport Users for use of the Service Area within / outside such Terminal.
“Special Purpose Vehicle (SPV)” shall mean a company constituted by the Selected Bidder under the (Indian) Companies Act, 2013 for the purpose of executing the Concession Agreement with the Authority
"Taxes" means applicable national, local or foreign tax on gross income, gross receipts, sales, use, ad valorem, value-added, capital gains, transfer, withholding tax; duties of custom and excise, stamp duty or other taxes, fees, assessments or charges of any kind whatsoever, together with any interest and any fines, penalties, additions to tax or additional amount with respect thereto and "Taxation" or "Tax" shall have a corresponding meaning.
“Technical Proposal” shall mean the technical proposal to be submitted by each Bidder as part of the
Proposal in the forms specifically provided in compliance with this RFP.
“Threshold Eligibility Criteria” shall mean the minimum eligibility criteria as prescribed in Clause
2.2.2 hereof, to be satisfied by Bidder (in case of the Consortium, the Lead Member) and / or its
Associates, to be eligible to be a Qualified Bidder in terms hereof.
“Unsatisfactory Performance” shall mean Events of Default under the license agreement and also include the continued failure of the Concessionaire to pay the Concession Fee resulting in Outstanding Dues exceeding fifty percent (50%) value of the Security Deposit maintained with Authority. Such a situation would entitle Authority to issue a Notice of Dissatisfaction as defined herein.
“Utility Charges” shall mean the charges for the usage of electricity, water, sewerage, data, voice communication and other analogous utilities at the Advertisement Area.
“Withdrawn Location” shall mean an originally approved location which has been caused to be withdrawn by Authority and for which Authority is not able to offer an Alternate Location within the limitations of Location Layout Approval Protocol. Such a withdrawal must precede a one month (30 days) notice and on expiry of the notice would qualify for proportionate concession fee holiday.
“Year” means a period of twelve (12) Months.
1. Interpretation
(a) Reference to Clauses, Sections, or Annexure is reference to Clauses, Sections, Recitals and
Annexure of this RFP.
(b) For the purpose of this RFP, where the context so admits, the singular shall be deemed to include the plural and vice-versa.
(c) Except where the context requires otherwise, references to statutory provisions shall be construed as references to those provisions as respectively amended or re-enacted or as their application is modified by other provisions (whether before or after the date hereof) from time to time.
(d) The Appendix of this RFP shall form an integral part of the RFP and shall be read along with the RFP.
(e) The descriptive headings of Articles and Sections are inserted solely for convenience of reference and are not intended as complete or accurate descriptions of content thereof and shall not be used to interpret the provisions of this RFP.
(f) In case any date/day mentioned in this RFP happens to be a holiday in Authority, the next working day will be reckoned to be the date/day originally intended to be the date/day.
E-Tendering guidelines to the bidders
1. https://etenders.gov.in/eprocure/app
2. For any technical related queries please call the Helpdesk. The 24x7 Help Desk Number 0120-
4200462, 0120 – 4001002
Note:- Bidders are requested to kindly mention the URL of the Portal and Tender ID in the subject
while emailing any issue along with the contact details. For any issues/clarifications relating to the tender(s) published kindly contact the respective Tender Inviting Authority.
Tel : 0120 – 4200462, 0120 – 4001002
Mobile : 91 8826246593
E-Mail : support-eproc@nic.in
3. For any Policy related matter / Clarifications Please contact Dept of Expenditure, Ministry of
Finance. E-Mail: cppp-doe@nic.in
4. For any Issues / Clarifications relating to the publishing and submission of AAI tender(s)
a. In order to facilitate the Vendors / Bidders as well as internal users from AAI, Help desk services have been launched between 0800-2000 hours for the CPPP under GePNIC http://etenders.gov.in. The help desk services shall be available on all working days (Except Sunday and Gazetted Holiday) between 0800-2000 hours and shall assist users on issues related to the use of Central Public Procurement Portal(CPPP).
b. Before submitting queries, bidders are requested to follow the instructions given in “Guidelines to Bidders” and get their computer system configured according to the recommended settings as specified in the portal at “System Settings for CPPP”
5. E-Tendering Participation Requirements : Interested vendors willing to participate through e- tendering process are required to register themselves on the portal https://etenders.gov.in/eprocure/app portal. Following the process given below :
5.1. (i) For any technical assistant with regard to the functioning of the portal the bidders as well as AAI users may establish contact according to the escalation matrix as mentioned below: -
Support Persons
Escalation Matrix
E-Mail Address
Help Desk Number
Help Desk Team
Instant Support
011-24632950, Ext-3512(6 Lines)
0800-2000 Hrs. (MON-SAT)
Sh. Sanjeev Kumar, Jr. Exe. (IT)
After 4 Hours of issue
011-24632950, Ext-3505
0930-1800 Hrs. (MON-FRI)
Mrs. S. Nita AGM(IT)
After 12 Hours
011-24632950, Ext-3523
0930-1800 Hrs. (Mon-FRI)
General Manager (IT)
After 3 Days
0930-1800 Hrs. (Mon-Fri)
Commercial Incharge
After 3 Days
0930-1800 Hrs. (Mon-FRI)
* The Helpdesk services shall remain closed on Govt. Gazetted Holidays.
6. The above mentioned help desk numbers are intended only for queries related to the issues on e-procurement portal and help needed on the operation of the portal. For queries related to the tenders published on the portal, bidders are advised to contact concerned Bid Manager of AAI.
For queries related to the tenders published on the portal, bidders are advised to contact concerned
Bid Manager of AAI.
Salient points about NIC CPP Portal
1. The bidders should enroll in https://etenders.gov.in to carry out the procurement activities.
a. Bidders have to enroll themselves to the portal by following the bidder’s guide for enrolment to the portal.
2. Entry will be through two factor login i.e. User id & password followed by the login through DSC.
3. Portal allows multi- cover tenders, Limited Tender, Offline payment (Tender fees, EMD) and online bid submission and other important clauses as necessary.
4. 2-BOT: First cover (Fees, Pre-Qualification, Technical bid), second cover is Financial bid.
5. Last date/time of sale of tender and last date/time of submission of tender are same by default.
6. Only first-cover and financial -bid cover opening dates can be published. System generated e- mail/SMS shall be sent to bidders only at the time of first-cover opening and financial-bid opening. However, accept/reject message to bidders at various stages goes by SMS/E-mail. Bidder is informed by mail/SMS about the result after every level of evaluation.
7. The date for receiving clarifications can be extended by giving corrigendum only if the submission start date and time is not crossed/over.
8. The bidders can see the recommendations after every stage under “tender status” bringing in transparency in the procurement process.
9. Bidders can resubmit the bid any number of times. Bidder can also withdraw the bid.
10. Award of the contract can be viewed under “Results of the tender” in the site.
11. BOQ Template selection should be properly done as per the tender requirement. BOQ Template can be selected on the basis of following points:
(i) a. This BOQ may be used, where department is carrying out overall value based Evaluation as well as bind the vendor to quote each and every item.
b. From contractor/ bidder side, this BOQ receives only Bidder Name and Basic/ Unit rate (“Inclusive of all Taxes” or “Exclusive of all Taxes”) in M Column only. Formula has to be applied on BA Column. Price comparative statement shall be calculated based on BA Column.
c. Using this sheet, system generates comparative chart indicating H1, H2…, H (n) against each
item as well as on overall value.
(ii) a. Item wise BOQ may be used where department is carrying out Item Wise Evaluation. b. Always get Basic /Unit rate in M column only.
c. Always get Total Amount without Tax in BA Column only. i.e. Qty. X Basic Price. d. Always get Total Amount with Tax in BB Column only.
e. Using this sheet, system gives comparative chart on L1 (With Tax and Without Tax both)
based on item wise as well as overall value.
(iii) The details regarding other BOQ Templates (i.e. Percentage BOQ, Item Wise BOQ open for
L1/H1, Item wise Form Based BOQ, BOQ Mixed Template, BOQ Multicurrency Template) is
available at ftp://ftp.aai.aero/eProcurement%20Manuals%20CPPP/
12. Web-learning session on CPPP and the monthly calendar of web-learning session is available at
https://eprocure.gov.in/cppp/trainingdisp
13. Utmost care needs to be taken while DSC mapping in CPPP. User‟s -id should be mapped with his/her own DSC. In case, somebody‟s DSC is mapped with some other user-id, it cannot be reverted back.
14.For any other queries refer to ttps://etenders.gov.in/eprocure/app;jsessionid=8A3ED198A88B9B9373FF273CFBC8AE80.cppsu gep1?page=FAQFrontEnd&service=page
15. It is recommended to upload the drawings in .dwf format. Auto Cad DWF Viewer is an Open
Source software available on http://usa.autodesk.com/design-review.
16.Revised Circular and guidelines on reverse/forward auction are available at ftp://ftp.aai.aero/eProcurement%20Manuals%20CPPP/Reverse%20Auction%20Guidelines/
Chapter One (01)
INTRODUCTION
1. General Information
1.1.1 The A i r p o r t s Authority of India (the “Authority”) is engaged in the development, operation and maintenance of airport in India and as part of this endeavour, the Authority has undertaken the construction of new Terminals for domestic and international passenger traffic at VSI Airport, Port Blair which is located in the State of Andaman and Nicobar Islands. In order to maintain and upgrade the passenger facilities for the Airport Users, Authority intends to grant Advertisement Rights at the VSI Airport, Port Blair including the passenger terminals and city side traffic circulation areas and approach roads (inside Airport Premises) by resorting to a competitive bidding process for selection of a Bidder to whom the Advertising Rights Concession may be awarded. Brief particulars of the Concession are as follows:
Name of the Concession
Term of Concession
Assigned Area for Advertising Concession
Type of Concession
Exclusive Advertisement
Rights”
Which will cover all types of indoor and outdoor advertising
/ brand promotion media in the existing wall/columns as designated location (such as Bill Boards, Gantries, Back Lit Static Displays, Stunners, Display Windows, Flag Posts, Traffic Signage’s, Digital/Laser Floor/ Ceiling graphics, Product/ Services Showcasing with or Without Human Interface, Vehicle & Refitted Vehicle Displays with or without Human Interface, Multiple Imaging, Electronic & Digital Displays (e.g. Video Wall & Close Circuit Flight Information Television), LCD / LED TV Displays Time & Temperature Displays, Ball Balloons, Shoe Shining Machines, Multi Screen Moving Displays, Conveyor Belt Advertisements, Pillar Wraps, Special Brand Promotion Drop Downs / Banners / Decorations
on special events, Mobile /
Laptop Chargers / Sponsorship
/ Advertising on Security Trays, Queue Managers, Planters and any future advertising innovations etc. In brief all direct and surrogate activities concerning brand promotion of any company / organization / person or persons/ product / service would encompass Advertising Rights).
However special exclusions notified by Authority in the RFP (Clause
5.2.5 Negative List) would not form
part of this “Advertisement
Rights”.
Note: Advertisement like Mobile / Laptop chargers / Queue Managers
/ Security tray etc. will be as per
Clause 1.2.8
Two Year (02)
Extendable up to One(01) year
1324 Sq.ft
(Inside -648 sqft &
Outside -676 sqft)
On Payment of Monthly
Concession Fee
Concession fee (License fee) for the first concession year shall be quote offered by the successful bidder for the tendered display area (i.e Quoted rate per sqft per month multiplied by total advertisement display area in the RFP / tender) as per clause 1.1.2.
For subsequent concession year, the concession fee shall always be as per clause 1.1.3.
The minimum rate per Square Feet per month for the First Concession Year shall be no less than INR
268.50/- per Sq. ft per month.
The bidders shall quote rate per Square feet offered by them in the E-Tender portal (NIC CPP Portal).
1.1.2 In the first year of concession term, the concession fee shall be payable for 50% of the total tendered area or the actual area occupied by the concessionaire, whichever is higher.
1.1.3 In the second year of the concession term, the concession fee shall be payable for 75% of the total tendered area or the actual area occupied by the concessionaire, whichever is higher.
1.1.4 From third year onwards full concession fee shall be applicable.
1.1.5 Security deposit in the first two years of concession term, security deposit should be aligned with the payable concession fee amount. The concessionaire shall have to provide security deposit based on full concession fee from third year onwards. It should be ensured that security deposit based on full concession fee is obtained three months before completion of second year of concession term.
1.2 RFP in Brief
1.2.1 This RFP is being issued for the determination of the Selected Bidder, who shall be granted the Concession as per the terms of the Concession Agreement.
1.2.2 This RFP sets out the requirements that must be satisfied by the Bidders in order to participate in the competitive Bidding Process and the selection process to determine the Selected Bidder to whom the Concession shall be granted.
1.2.3 The Concession Agreement sets forth the detailed terms and conditions for grant of the Concession to the Selected Bidder, including the scope of the Concessionaire’s rights and obligations.
1.2.4 The statements and explanations contained in this RFP are intended to provide a better understanding to the Bidders about the subject matter of this RFP and should not be construed or interpreted as limiting in any way or manner the scope of rights and obligations of the Selected Bidder set forth in the Concession Agreement or Authority’s rights to amend, alter, change, supplement or clarify the scope of the Concession to be awarded pursuant to this RFP or the terms thereof or herein contained. Consequently, any omissions, conflicts or contradictions in the Bidding Documents including this RFP are to be noted, interpreted and applied appropriately to give effect to this intent, and no claims on that account shall be entertained by Authority.
1.2.5 The Bidding Documents include the draft Concession Agreement and any addenda issued subsequent to this RFP Document will be deemed to form part of the Bidding Documents.
1.2.6 Authority shall receive Proposals pursuant to this RFP in accordance with the terms set forth herewith and other documents which may be provided by Authority as modifications, alterations, amendments and clarifications from time to time by (collectively called the “Bidding Documents”). All Proposals shall be prepared and submitted in accordance
with such terms on or before the date specified in Clause 1.6 (the “Proposal Due Date”).
1.2.7 Authority, at its absolute discretion, reserves the right to modify any proposed terms and conditions set out in this RFP as deemed necessary by it, including but not limited to cancelling/ withdrawing the RFP, to meet its objectives and principles as set out in the RFP.
1.2.8 The successful bidder has to enter into Service Level agreement (SLA) with authority for mandatorily providing Mobile / Laptop Charges / Q Managers / Security Tray etc., maximum area for advertisement vide this media to be kept within the range of 1% to 2% of total advertisement area by assessing the requirement of these facilities at the airport and decided by the authority. This area shall be in addition to the total advertisement area at the airport for which the licensee shall not be billed. In addition to this Authority will also have the right to install LCD / LED TV for display of News / Entertainment Channels/ Passenger i n f o r m a t i o n ’ s e t c . for t h e r e q u i r e m e n t of passenger facilitation through respective service providers if required.
1.3 Sale of RFP Document
1.3.1 The RFP document may be downloaded /purchased from the Government of India Central Public Procurement Portal (www.etenders.gov.in). The portal can also be visited through the website of Authority (http://www.aai.aero), where a link as “E-Tender” has been provided on the Home page for this purpose. Tender fee Rs. 1 0 , 0 0 0 /- (Rupees Ten Thousand only) is the cost of the RFP document, which is non-refundable. The cost of RFP document is to be paid through electronic payment mode such as Wire Transfer/NEFT/RTGS in favor of “AIRPORTS AUTHORITY OF INDIA, VSI Airport, Port Blair before the Last date/Time for Bid Submission.
The Bank particulars of the Authority are as follows:
The particulars pertaining to “Airports Authority of India” Bank account for RTGS / NEFT are as follows:-
Account Name Airports Authority of India
Account Type Current
Account No. 32354798837
Bank Name State Bank of India
Branch Raksha Vihar
IFSC Code SBIN0008721
A scanned copy of the receipt of the Tender Fee payment made is to be uploaded along with technical bid documents at the time of bid / proposal submission. Non-Submission of Tender Fee payment receipt as stated above shall lead to disqualification. No other mode of payment shall be acceptable. The bids of parties/agencies whose Tender Fee has not been received before the Last date/Time for Bid Submission, will not be considered for further processing.
1.4 Validity of the Proposal
1.4.1 The Proposal shall be valid for a period of not less than one hundred and eighty (180) days, extendable by another ninety (90) days, if so desired by the Authority, from the Proposal Due Date (the “PDD”).
1.5 Brief Description of Selection Process
1.5.1 The Authority has adopted a single stage selection process (the “Selection Process”) in evaluating the Proposals, comprising Technical and Financial Proposals to be submitted online together through Government of India Central Public Procurement Portal (www.etenders.gov.in). After receipt of Proposals, a technical evaluation will be carried out as specified in Clause 3.3. Based on this technical evaluation, a short-list of Technically Qualified Bidders shall be prepared as specified in Clause 3.3.4. Thereafter, the evaluation of Financial Proposals submitted by only the Technically Qualified Bidders will be carried out as specified in Clause 3.4. Financial Proposals will finally be ranked and the Bidder proposing the highest Financial Proposal shall be selected for award of LOIA (the “Selected Bidder”). If the bidder proposing the highest financial proposal, withdraws its bids or does not sign the concession agreement for any reason, the authority shall cancel the entire RFP process and go for revised bidding.
1.5.2 The Authority reserves its right to grant the Concession to the Selected Bidder.
1.5.3 A Bidder is required to deposit, along with its Proposal, an Earnest Money Deposit (EMD)
equivalent to INR 2,64,000/- (Indian Rupees Two Lakhs Sixty-Four Thousand Only).
The Earnest Money Deposit (EMD) is to be paid through electronic payment mode such as Wire Transfer/NEFT/RTGS in favor of “AIRPORTS AUTHORITY OF INDIA, VSI AIRPORT, PORT BLAIR” before the Last date/Time for Bid Submission.
A scanned copy of the receipt of the EMD payment made is to be uploaded along with the technical bid documents at the time of submission of bid. Non-Submission of EMD receipt as stated above shall lead to disqualification. The refund and forfeiture of the EMDs shall be as per Clause 2.20 of the RFP.
1.5.4 Any condition or qualification or any other stipulation by the Participating Bidder contained in the Proposal shall render the Proposal liable to rejection out rightly as a non- responsive Proposal.
1.5. Bidders are advised to examine in greater detail and to carry out such studies as may be required to be carried out by them for submitting their respective Proposals for award of the Concession including implementation thereof at their exclusive cost. Authority would extend all assistance in that respect.
1.6 Schedule of Selection Process
Schedule Dates and Time
Download/Sale of e-Tender Document from NIC CPP Portal.
From 04.02.2021 to 25.02.2021 Up to 1700 Hrs
Submission of queries related to e-Tender, if any, on NIC CPP portal only.
Up to 08-02-2021 by 1700 Hrs
Reply to the queries by AAI on NIC CPP portal
By 14-02-2021 by 1700 Hrs
Online submiision of Bids/ proposal (s) (Technical Bid as well as Financial Bid) on e-tender portal
Up to 25.02.2021 By 1700 Hrs
Opening of Techinical Bids/ Proposal(s) (online only)
Opening of Finaancial Bids/proposal (s) (online only)
1.7 Communications
1.7.1 Any queries or request for additional information concerning this RFP shall be submitted online only through Government of India Central Public Procurement Portal (www.etenders.gov.in). No other form of communication (including electronic mails and letter mails) w i l l be e n t e r t a i n e d or responded to. The c o m m u n i c a t i o n s shall clearly bear the following identification /title:
Queries / Request for Additional Information: RFP for Advertisement Rights Concession at VSI Airport, Port Blair.
Airports Authority of India,
Rajiv Gandhi Bhawan,
Safdarjung Airport,
New Delhi-110003
Ph : 91-11-24632950
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