1. GENERAL INSTRUCTIONS
1.1 Office of the General manager (ATM), Airport Authority of India, NSCBI Airport, Kolkata-
700052, hereinafter referred to as the ‘Client’ invites e-bids (ONLINE BIDS) UNDER TWO
BID SYSTEM (TECHNICAL AND FINANCIAL) through Government e-Marketplace (GeM)
from agencies authorized to provide maintenance services of furniture at NSCBI Airport
Kolkata- 700052 by GODREJ & BOYCE MFG.CO.LTD. All the furniture which require
repair and maintenance work are of GODREJ & BOYCE MFG.CO.LTD made.
1.2 While all efforts have been made to avoid errors in the drafting of the bid document, the
Bidder is advised to check the same carefully. No claim on account of any errors detected
in the bid documents shall be entertained. If any error is observed in this document,
bidders may seek clarification in GeM portal and the same will be
corrected/removed/included by the bid manager in the form of Corrigendum which will
form the part of this bid document.
1.3 The Bidder should download the Bid document (Scope of Work, General Conditions of
Contract and Special Conditions of Contract) through GeM Portal and upload it again at
the time of submission of the bid with signature and stamp as in token of the Bidder having
acquainted himself/themselves and accepted the entire Bid document (Scope of Work,
General Conditions of Contract and Special condition of Contract) including various terms
and conditions of contract on ‘Additional Doc 3’ page along other documents in GeM
portal.
1.4 The bidder shall attach the copy of the authorization letter / power of Attorney as proof of
authorization for signing on behalf of the Bidder on ‘Additional Doc 4’ page along other
documents in GeM portal.
1.5 All Bidders are hereby explicitly informed that conditional offers or offers with deviations
from the conditions of Contract, the bids not meeting the minimum eligibility criteria,
Technical Bids, or any other requirements, stipulated in the bid documents are liable to be
rejected.
1.6 For all purposes of the contract including arbitration thereunder, the address of the bidder
mentioned as in GST Registration Certificate shall be final. The bidder shall be solely
responsible for the consequences of any omission or error to notify change of address in
the aforesaid manner.
1.7 The proprietor or one of the partners/directors/employees shall visit the work site to obtain
the briefing about the work from the bid manager of this bid. To visit the site of work,
bidders should send an email to the bid manager to email ID binit@aai.aero or
atmdbm.kol@aai.aero. Email should have following information;
i. Name of the person proposed to visit the work site.
ii. Relation of the person proposed to visit the work site with the organization willing to
participate in this bid.
iii. Copy of the proof of point no. (ii) above.
iv. Age of the person proposed to visit the work site.
v. Copy of photo ID.
vi. Proposed day of visit.
vii. Contact number of the person proposed to visit the bid manager.
On the basis of email, the bid manager will arrange the visit of such person on any Airports
Authority of India working day between 12pm to 3pm.
2. MINIMUM ELIGIBILITY CRITERIA
The following shall be the minimum eligibility criteria for selection of bidders technically.
a) The bidder should have valid authorization letter from GODREJ & BOYCE MFG.CO.LTD
to provide maintenance services at NSCBI Airport, Kolkata-700052.
b) The bidder should have valid Permanent Account Number (PAN), GSTIN (Valid GST
Registration No.).
c) The bidder should be regular income tax and GST payer.
d) The bidder should have visited the site of work, that is, ATS complex, NSCBI Airport,
Kolkata 700052 and has obtained the briefing about the work from the bid manager of
this bid.
2.1 Following documents supporting the Minimum Eligibility Criteria shall be uploaded in GeM
portal.
(i) In proof of having fully adhered to minimum eligibility criteria at 2(a), selfattested
copy of authorization letter from GODREJ & BOYCE MFG.CO.LTD to
provide maintenance services at NSCBI Airport, Kolkata-700052 shall be
uploaded on ‘Certificate’ link in GeM portal.
(ii) In proof of having fully adhered to minimum eligibility criteria at 2(b) self-attested
copy of PAN, GST Registration, and undertaking as per Annexure -10 shall be
uploaded on ‘Additional Doc 1’ link in GeM portal.
(iii) In proof of having fully adhered to minimum eligibility criteria at 2(d), selfattested
copy GST Tax Return for the last three months shall be uploaded at
‘Additional Doc 2’ link in the GeM portal.
(iv) Other documents as per Clause 1.3, 1.4 and 6 of Annexure-2 shall Uploaded at
‘Additional Doc 3’ link in GeM portal.
3. EARNEST MONEY DEPOSIT
3.1 The Earnest Money Deposit is not required as the estimate of work is less than the
amount of Rupees Five lakhs (Rs 5,00,000/-) as per GeM policy.
4. VALIDITY OF BIDS
4.1 Bids shall remain valid and open for acceptance for a period of 90 days from the
last date of submission of Bids.
5. PREPARATION AND SUBMISSION OF E-BIDS IN GeM PORTAL
5.1 The bid document, along with terms and conditions, has been uploaded on GeM Portal.
The bidders can log on to the website and see the bid document. The Bidders shall be
required to submit Technical and Financial Bids through GeM Portal electronically using
valid GeM ID. More information useful for submitting online bids on the GeM Portal may
be obtained.
5.2 The bidders who are desirous of participating in e-procurement shall submit their Bids in
two bid system i.e. Technical Bids and Financial Bids through GeM Portal.
5.3 The bidders should upload the scanned copies of all relevant certificates, documents etc.
as per the requirements contained in Clause 6 of Annexure 2 of the Bid Document in
support of their Technical bids. The bidder should sign on all statements, documents etc.
uploaded by him, owning responsibility for their correctness/authenticity.
5.4 The Bidder should upload the financial bids as per the instructions contained in the Bid
Document on GeM Portal.
5.5 Bidders are suggested to upload only the relevant documents at the mentioned
links/locations. The bids shall be summarily rejected, if the irrelevant documents are
uploaded or the relevant documents are not found at the mentioned links/locations in
the GeM portal.
5.6 The important dates are mentioned in GeM Bid document.
