Annual Maintenance Contract (AMC) for Repair and Maintenance under Civil works in Operational area at Chitrakoot Airport for the year 2023-25- Recall

AIRPORTS AUTHORITY OF INDIA
CHITRAKOOT AIRPORT, CHITRAKOOT
CIVIL ENGINEERING UNIT
AAI/CKT/ENGG-C/AMC-OPS./23-24 DATE:22.01.2024
NOTICE INVITING e-TENDER (2 BOT - 2 Envelope Open Tender)
Tender I.D. No. 2023_AAI_182233_1 )
1. Item Rate/ Percentage rate/ EPC e-tenders are invited through the e-tendering
CPP Portal by Senior Manager Engg. (Civil), Airports Authority of India,
Chitrakoot Airport, (Bid Manager) on behalf of Chairman, A.A.I from the eligible
contractors for the work “Annual maintenance contract for repair and
maintenance of operational area at Chitrakoot Airport, for the year 2023-
25(Recall) at an estimated cost of ₹ 50.00 Lakh (Excluding G.S.T.) with
completion period of 24 (Twenty four ) months including two months of rainy
season.
The tendering process is online at CPP-portal URL address
https://etenders.gov.in/eprocure/app or www.aai.aero. Prospective
Tenderers may download and go through the tender document.
Prospective Tenderers are advised to register themselves at CPP-portal,
obtain ‘Login ID’ and ‘Password’ and go through the instructions available in
the Home Page after log in to the CPP-portal
https://etenders.gov.in/eprocure/app or www.aai.aero. They should also
obtain Digital Signature Certificate (DSC) in parallel which is essentially
required for submission of their application. The process normally takes 03
days’ time. The tenderer may also take guidance from AAI Help Desk
Support through path aai.aero/tender/e-tender/help desk support.
(i) For any technical related queries please call the Helpdesk. The 24 x 7
Help Desk details are as below: -
Tel: 0120-4001002, 0120-4001005, 0120-6277787
E-mail: support-eproc@nic.in
Tenderers are requested to mention the URL of the Portal and Tender ID in
the subject while emailing any issue along with the contact details.
(ii) For any further technical assistance with regard to functioning of CPP
portal the tenderer may contact to the following AAI help desk numbers
on all working days only between
08.00 hrs to 20.00 hrs (Mon-Sat)-
011-24632950, Ext-3512 (Six Lines), E-Mail: -
eprochelp@aai.aero
09.30 hrs to 18.00 hrs (Mon-Fri)-
011-24632950Ext-3523,E-Mail:-
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etendersupport@aai.aero,
sanjeevkumar@aai.aero
09.30 hrs to 18.00 hrs (Mon-Fri)-
011-24657900, E-Mail: - gmitchq@aai.aero
Tender processing fee of ₹.1180.00/- (i/c GST), non-refundable will be
required to be paid online on CPP portal only.
Earnest Money Deposit (EMD) of ₹.1,00,000.00/- will be required to be
paid online on CPP portal only.
2. Following 2 envelopes shall be submitted through online at CPP-portal by
the tenderer as per the following schedule: -
CRITICAL DATA SHEET
Publishing Date 22/01/2024 at 18:00 hrs.
Bid Document Download / Sale Start Date 23/01/2024 from 09:30 hrs.
Clarification Start Date 23/01/2024 from 09:30 hrs.
*Clarification End Date 27/01/2024 upto18:00 hrs.
Bid Submission Start Date 23/01/2024 from 09:30 hrs.
**Bid Submission End Date 15/02/2024 upto 11:00 hrs.
Bid Opening Date (Envelope- I) 16/02/2024 at 11:00hrs.
Bid Opening Date (Envelope- II) To be intimated through CPP Portal
Envelope-I (Technical Bid and Pre-qualification): - Bid containing
following:
A. Technical Bid containing the following: -
i) Scanned copy of Tender Acceptance Letter on Bidder’s Letter Head.
ii) Scanned copy of Permanent Account Number (PAN) and GST
Registration Number.
iii) Scanned copy of ‘Undertaking’ regarding Blacklisting/ Debarment on
Bidder’s Letter Head.
iv) Scanned copy of Form- A - details of similar works completed during last
seven with completion certificate issued by client.
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v) Scanned copy of Form- B – Financial Information.
vi) Scanned copy of Form- C – Net Worth.
vii) Bidder shall submit scanned copy of ‘Undertaking’ on Company’s Letter
Head that I/ We will deploy sufficient plant and machinery as per the
requirement of work in consultation with the Engineer-in-Charge (E-I-C)
to achieve the milestones/targets and overall completion within the time
period.
viii) Bidders other than propriety firm shall submit, scanned copy of
Authorization Letter/Power of Attorney along with copy of Certificate of
Incorporation of the Company under Companies Act showing
CIN/LLPIN/Name of Directors of the Company & Copy of Board
Resolution regarding Authority to assign Power of Attorney.
Proprietary f irm shall submit scanned copy of Authorization
Letter/Power of Attorney only if the tender is processed by a person
other than proprietor.
ix) PQ Performa duly filled.
X) Scan copy of EPF & ESIC Registration.
B. Qualifying requirements of contractors / tenderers containing the following:
(Applicable for tenders other than EPC, delete for EPC tenders).
i) Should have satisfactorily completed (# Phase/Part completion of the
scope of work in a contract shall not be considered, however predetermined
phasing of the work will be accepted) three works, each of ₹
20.00 Lakh [without GST] or two works each of ₹ 25.00 Lakh [without GST]or
one work of ₹ 40.00 Lakh [without GST] in single contract of similar nature of
Civil Works during last seven years ending last day of month previous
to the one in which tenders are invited.
The details of similar works completed during last seven years in the given
format-
Form-A with supporting documents issued by client.
Note:
1. The Experience Certificates of works completed pre GST era,
Completion amount will be divided by 1.12 (to exclude pre GST taxes) to
make it at par with experience certificates of post GST era but excluding
GST.
2. The Tenders invited for Annual Rate Contracts for O&M/ AMC/ CMC
works, the works experience may be counted for the value of work for a
completed one year on pro-rata basis to prequalify agency that has
completed one year of AMC but work is still not completed due to longer
period of AMC.
3. Experience gained by executing work on back-to-back contract/ Subcontract
basis is acceptable in the following conditions:
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(a) Work should be actually executed by the second agency (subcontractor)
with due concurrence of the owner as tripartite agreement/
written approval. It should be backed by valid agreement and
experience certificate.
(b) Payments r e c e i v e d by second agency should be reflected
in TDS certificates.
4. Experience gained in composite works for the specialized nature of works
(List of Specialized Items / Jobs/ Works are mentioned at Para 35.3 of AAI
Works Manual) were executed by main contractor either by in-house
expertize & experience or by engaging the specialized agencies with the
approval of main client as per contract conditions. In such cases, main
contractor as well as specialized agency both get the experience
certificate for the same work from their respective client(s) i.e. main
contractor for composite work along with specialized works from owner
and specialized agency for specialized work(s) from the main contractor
In this situation, the experience certificate of either specialized agency or
main agency having in-house expertise & experience, who has actually
executed the specialized work(s), shall be considered for Technical /Prequalifying
criteria in similar specialized nature of work(s).
“The value of executed works shall be brought to current costing level
by enhancing the actual value of work at simple rate of 7% per annum,
calculated from the date of completion to previous day of last day of
submission of bids.
Client certificate for experience should show the nature of work done, the
value of work, date of start, date of completion as per agreement, actual date
of completion and satisfactory completion of work. Tenderers showing work
experience certificate from non-government/non-PSU organizations
should submit copy of tax deduction at sources (TDS) certificate(s)
along with a certificate issued by registered Chartered Accountant,
clearly specifying the name of work, total payment received against the
work and TDS amount for the work.
(Applicable for EPC tenders only, delete for tenders other than
EPC).
Should have satisfactorily completed (# Phase/Part completion of the scope
of work in a contract shall not be considered, however pre-determined
phasing of the work will be accepted) three works, each of
₹…………(q)…………or two works, each of ₹…………(r)………… or one
work of ₹…………(s)………… in single contract of similar nature of
(***Nature of the job to be defined by NIT approving authority) on EPC
Mode/Turn Key (Design & Build) Basis during last seven years ending last
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day of month previous to the one in which tenders are invited.
The details of similar works completed during last seven years in the given
format-
Form-A with supporting documents issued by
client.
Tenderers not having the work experience on EPC Mode/Turn Key (Design
& Build) Basis as above but having requisite work experience as stated
above in other modes of tenders, shall also be allowed to participate if they
meet the following conditions:
Tenderers should have either in-house facility of design/drawing or should
associate architect/designer firm. The in-house facility of design / drawing or
associate architect/designer firm should have satisfactorily completed (#
Phase/Part completion of the scope of work in a contract shall not be
considered, however pre-determined phasing of the work will be
accepted) three works, each of ₹…………(q)…............... or two works, each of
₹…………(r)………… or one work of ₹…………(s)… ................in single contract
of similar nature of (***Nature of the job to be defined by NIT approving
authority) during last seven years ending last day of month previous to the
one in which tenders are invited.
Note:
1. The Experience Certificates of works completed pre GST era, Completion
amount will be divided by 1.12 (to exclude pre GST taxes) to make it at par
with experience certificates of post GST era but excluding GST.
2. Experience gained by executing work on back-to-back contract/ Subcontract
basis is acceptable in the following conditions:
(a) Work should be actually executed by the second agency (subcontractor)
with due concurrence of the owner as tripartite agreement/
written approval. It should be backed by valid agreement and
experience certificate.
(b) Payments received by second agency should be reflected in
TDS
certificates.
3. Experience gained in composite works for the specialized nature of works
(List of Specialized Items / Jobs/ Works are mentioned at Para 35.3 of AAI
Works Manual) were executed by main contractor either by in-house
expertize & experience or by engaging the specialized agencies with the
approval of main client as per contract conditions. In such cases, main
contractor as well as specialized agency both get the experience
certificate for the same work from their respective client(s) i.e. main
contractor for composite work along with specialized works from owner
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and specialized agency for specialized work(s) from the main contractor.
In this situation, the experience certificate of either specialized agency or
main agency having in-house expertise & experience, who has actually
executed the specialized work(s), shall be considered for Technical /Prequalifying
criteria in similar specialized nature of work(s).
In case the tender is being invited on EPC Mode/Turn Key (Design & Build)
Basis after engagement of PMC by AAI, the tenderer cannot associate the
same PMC and their sub-consultants associated with the project as
architect/designer firm/consultants.
Change of the associated architect/designer firm will normally be allowed
only once, that too under exceptional circumstances with the prior approval
of AAI. The architect/designer firm can be substituted subject to the condition
that the new architect/designer firm meets the qualification and experience
criteria. A compensation of 0.1% of the contract amount or Rs. 10.00 Lacs
whichever is higher shall be imposed for any such change to act as
deterrent. No extension of time shall be considered for change of
architect/designer firm.
“The value of executed works and consultancy (design/drawing) shall
be brought to current costing level by enhancing the actual value of
work at simple rate of 7% per annum, calculated from the date of
completion to previous day of last day of submission of bids.
Client certificate for experience should show the nature of work done, the
value of work, date of start, date of completion as per agreement, actual date
of completion and satisfactory completion of work. Tenderers showing work
experience certificate from non-government/non-PSU organizations
should submit copy of tax deduction at sources (TDS) certificate(s)
along with a certificate issued by registered Chartered Accountant,
clearly specifying the name of work, total payment received against the
work and TDS amount for the work.
ii) Should have Average Annual Financial Turnover of ₹ 15.00 Lakh
on construction works during last three years ending 31st March of the
previous financial year. The Financial Information shall be submitted in
the given format – Form-B. Tenderers showing continuous losses during
the last three years in the balance sheet shall be summarily rejected.
iii) The tenderer should have a minimum net worth of ₹ 7.50 Lakh
issued by certified Chartered Accountants. The Certificate should be
submitted in the given format- Form-C.
Envelope-II: - The Financial e-Bid through
CPP portal.
All rates shall be quoted in the format provided and no other format is
acceptable. If the price bid has been given as a standard BOQ format with the
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tender document, then the same is to be downloaded and to be filled by all the
tenderers. Tenderers are required to download the BOQ file, open it and
complete the blue coloured (unprotected) cells with their respective financial
quotes and other details (such as name of the tenderer). No other cells should
be changed. Once the details have been completed, the tenderer should save
it and submit it online, without changing the filename. If the BOQ file is found to
be modified by the tenderer, the bid will be rejected.
3. Refund of EMD
EMD amount of the rejected bidders will be refunded to their source account
after submission of Technical / Financial evaluation report on CPP portal by bid
Manager.
4. Bid Submission: -
The tenderer shall submit their application only at CPP Portal:
https://etenders.gov.in/eprocure/app. Tenderer/Contractor are advised to
follow the instructions provided in the tender document for online submission
of bids. Tenderers are required to upload the digitally signed file of scanned
documents as per Para 2. Bid documents may be scanned with 100 dpi with
black and white option which helps in reducing size of the scanned document.
Uploading of application in location other than specified above shall not be
considered.
Hard copy of application shall not be
entertained.
5. Not more than one tender shall be submitted by one tenderer or tenderers
having business relationship. Under no circumstance will father and his son(s)
or other close relations who have business relationship with one another (i.e.
when one or more partner(s)/director(s) are common) be allowed to tender for
the same contract as separate competitors. A breach of this condition will
render the tenders of both parties liable to rejection.
6. Tenderer who has downloaded the tender from Central Public Procurement
Portal (CPPP) website http://etenders.gov.in/eprocure/app, shall not
tamper/modify the tender form including downloaded price bid template in any
manner. In case if the same is found to be tampered/modified in any manner,
tender will be completely rejected and EMD would be forfeited and tenderer is
liable to be banned from doing business with AAI.
7. Bids Opening Process is as below: -
Envelope-I
(Technical bid and Pre-qualification):
Envelope-I containing documents as per Para 2 (A) and (B) (uploaded by the
tenderers)
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shall be opened on date & time mentioned in CRITICAL DATA
SHEET.
If the bidder has any query related to the Bid Document of the work, they
should use
‘Seek Clarification’ on CPP portal to seek clarifications. No other means
of
communication in this regards shall be
entertained.
If any clarification is needed from the tenderer about the deficiency in his
uploaded documents in Envelope – I, he will be asked to provide it through
CPP portal, if required. The tenderer shall upload the requisite
clarification/documents within time specified by AAI, failing which it shall be
presumed that bidder does not have anything to submit and bid shall be
evaluated accordingly.
The intimation regarding acceptance/rejection of their bids will be intimated to
the tenderers through CPP portal.
Envelope-II
(Financial Bid):
Envelope-II containing financial bid of the tenderers found to be meeting the
technical criteria and qualifying requirements shall be opened on date & time
mentioned in CRITICAL DATA SHEET. (In case the date and time for
opening of Envelope-II (Financial bid) is required to be changed, the same
shall be intimated through CPP Portal).
8. AAI reserves the right to accept or reject any or all applications without
assigning any reasons. AAI also reserves the right to call off tender process
at any stage without assigning any reason.
9. AAI reserves the right to disallow the working agencies whose performance
at ongoing project (s) is below par and usually poor and has been issued letter
of restrain/Temporary or Permanent debarment/black listing by any
department of AAI or Central /State Govt. Depts./PSUs/World Bank/ ADB etc.
AAI reserves the right to verify the credential submitted by the tenderer
at any stage (before or after the award the work). If at any stage, any
information /documents submitted by the applicant is found to be
incorrect/false or have some discrepancy which disqualifies the tenderer
then AAI shall take the following action:
a) Forfeit the entire amount of EMD submitted by the
tenderer.
b) The tenderer shall be liable for debarment from tendering in AAI,
including termination of the contract apart from any other
appropriate contractual/legal action.
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10. Consortium/JV companies shall not be permitted.
11. Purchase preference to Central Public Sector Undertaking shall be applicable
as per the directive of Govt. of India prevalent on the date of acceptance.
12. Concessions to Indian Micro & Small Enterprises (MSEs) units registered
with DIC/NSIC/KVIC/KVIB/Directorate of Handicraft and Handloom etc., to be
given as per the provisions of Public Procurement Policy for MSEs order 2012
with up to date amendments, shall be applicable for tenders of supply/services
and shall not be extended to construction work.
13. Tenderers have to submit Unique Document Identification Number (UDIN)
generated documents like Balance Sheet / Turnover certificate, Working
Capital Certificate (works done during last 5 financial years & works in hand),
Net worth Certificate, Tax Deduction at Source (TDS) Certificates for Non- Govt.
works etc. as per NIT conditions duly certified by CA and having UDIN. The
documents submitted by bidders without UDIN shall not be entertained.
-S/d-
S.M. (Engg. – Civil),
Airports Authority of India, Chitrakoot Airport,
Chitrakoot – 210205
for and on behalf of
Chairman, AAI