AIRPORTS AUTHORITY OF INDIA
O/o. THE GENERAL MANAGER (OPS-ASM)
CHENNAI AIRPORT, CHENNAI-600 016.
AAI CUSTOM BID DOCUMENT
NAME OF WORK: Job contract for providing Bird and Animal scaring and allied services in the operational area of Chennai Airport.
GeM BID No. GEM/2023/B/3488946, dated 02.06.2023
DEPARTMENT OF OPERATIONS (AIRSIDE MANAGEMENT)
AIRPORTS AUTHORITY OF INDIA
CHENNAI AIRPORT, CHENNAI-600016
No. AAI/CHN/Ops. – ASM/B.S/2023-24/ Date: 01.06.2023
(Notice Inviting e-Tender – 2 Envelope)
Bid invited through the GeM portal by General Manager (Ops. – ASM), Airports Authority of India, Chennai Airport, on behalf of Chairman, Airports Authority of India from the eligible contractors for the work of “Providing Bird and Animal scaring and allied services in the operational area of Chennai Airport” at an estimated cost Rs.2,41,67,585/- (Including PF, ESI, EDLI, Bonus, Uniform, Hiring of Vehicle, Other overhead charges and GST) for a period of One (01) year and further extendable for a period of One (01) year.
The Biding process is online at GeM-portal URL address www.gem.gov.in.
Prospective Bidders are advised to get themselves register at GeM-portal, obtain ‘Login ID’ and ‘Password’ and go through the instructions available in the Home Page after log in to the GeM-portal www.GeM.gov.in.
Earnest Money Deposit (EMD) of Rs. 4,83,352/- (Rupees Four Lakhs Eighty Three Thousand Three Hundred and Fifty Two Only) will be required to be paid online or EMD can be submitted in the form of Bank Guarantee as given in Annexure – I. The original document w.r.t EMD should be sent by Speed Post to General Manager (Ops. – ASM), AAI, Chennai Airport, Chennai – 600016.
Bidders can submit the EMD with payment online through RTGS / internet banking in Beneficiary name: AIRPORTS AUTHORITY OF INDIA, Account No: 00040350003736, IFSC Code: HDFC0000004, Bank Name: HDFC Bank Limited, Branch Address: Anna Salai, Chennai – 600002 (for further details refer Annexure - O).
Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of online transfer. Bidder has to upload scanned copy / proof of the Online payment Transfer along with bid.
A. Technical Bid (Envelope – I) should containing the followings:
Scanned copy of Unconditional Acceptance of AAI’s Bid Conditions (Annexure – A).
Scanned copy of Registration Certificate of the Company.
Scanned copy of Permanent Account Number (PAN) and GST Registration Number.
Scanned copy of ‘Undertaking regarding Non Blacklisting/Debarment (Annexure-B) on a company letter pad duly signed.
Scanned copy of Affidavit for Minimum Wages (as per Annexure-C).
Scanned copy of ESI & EPF registration certificate shall be submitted.
Companies other than propriety firm shall submit, scanned copy of Authorization Letter/Power of Attorney along with copy of Certificate of Incorporation of the Company under Companies Act showing CIN/LLPIN/Name of Directors of the Company & Copy of Board Resolution regarding Authority to assign Power of Attorney. Proprietary firm shall submit scanned copy of Authorization Letter/Power of Attorney only if the Bid is processed by a person other than Proprietor.
Scanned copy of abridged Balance Sheet along with Profit & Loss Account Statement for the last three Financial years i.e. 2020-21, 2021-22 & 2022-23 with UDIN attested by Chartered Account.
Scanned copy of Net worth certificate.
Scanned copy of Award Letter / Work Order / Work Contract Agreement along with its satisfactory completion certificate for qualifying work as mentioned in Notice Inviting Tender Para 1 B(i) to be submitted. The said satisfactory completion certificate should reflect either value of work, period of contract etc. or related award letter / work order / Work Contract Agreement Ref.no. & Date in support of the above.
Scanned copy of declaration regarding “Security Clearance” on Company/Organisation letter head (Annexure - D).
Scanned copy of complete set of AAI Custom Bid Document duly signed by the bidder.
Scanned copy of Pre Contract Integrity Pact (Annexure - E).
Scanned copy of Pre-Qualification Checklist (Annexure – F).
Scanned copy of Declaration (for MSE Units Only) – (Annexure – G).
Scanned copy of Bank details of bidder (Annexure – H).
Scanned Copy of online payment proof for EMD paid to be uploaded or copy of Bank Guarantee against EMD as per Annexure – I (for bidders other than MSE’s)
B. Qualifying requirements of Agencies/Bidders containing the followings:
Should have satisfactorily completed (# Phase/Part completion of the scope of work in a contract shall not be considered, however pre-determined phasing of the work will be accepted) three works, each of Rs.96,67,034/- or two works, each of Rs.1,20,83,793/- or one work of Rs.1,93,34,068/- in single contract of similar nature of work i.e.,“Deployment of Manpower in Companies/Organisations” during last Seven years ending last day of month previous to the one in which tenders are invited.
Client certificate for experience should show the nature of work done, the value of work, date of start, date of completion as per agreement, actual date of completion and satisfactory completion of work along with work order and Bill of Quantities. Bidders showing work experience certificate from non-government/non-PSU organizations should submit copy of tax deduction at sources (TDS) certificate along with a certificate issued by registered Chartered Accountant with Unique Document Identification Number (UDIN), clearly specifying the name of work, total payment received against the work and TDS amount for the work.
Should have average annual financial turnover of Rs.72,50,276/- during last three years ending 31.03.2023. Tenderers showing continuous losses during the last three years in the balance sheet shall be summarily rejected.
2. The Financial e-Bid (Envelope – II) through GeM portal.
The quoted rate of the contractor should be inclusive of all statutory labour components such as EPF, ESI, Bonus, Vehicle hiring charges, Contractor Profit, Third Party Insurance and applicable GST. Statutory Components and Taxes as per prevalent Central Government Guidelines.
Bidders are requested to upload “Item wise Price Breakup of quoted amount” on GeM portal as per Annexure - J failing which, the bid will be rejected. Bidders to note that this price breakup will be a part of L1 evaluation. However, the price breakup document uploaded by the bidder will be considered as part of the contract.
3. Refund of EMD:
EMD amount of the rejected bidders will be refunded to their source account after submission of Technical / Financial evaluation report on GEM portal by bid Manager.
Bid Submission:-
The Bidder shall submit their application only at GEM Portal: www.gem.gov.in. Bidder/Contractor are advised to follow the instructions provided in the Bid document for online submission of bids. Bidders are required to upload the scanned documents. Uploading of application in location other than specified above shall not be considered. Hard copy of application shall not be entertained.
Not more than one Bid shall be submitted by one Bidder or Bidders having business relationship. Under no circumstance will father and his son(s) or other close relations who have business relationship with one another (i.e when one or more partner(s)/director(s) are common) be allowed to Bid for the same contract as relations who have business relationship with one another (i.e when one or more partner(s)/director(s) are common) be allowed to Bid for the same contract as separate competitors. A breach of this condition will render the Bids of both parties liable to rejection.
Bidder who has downloaded the Bid from GeM Portal www.gem.gov.in. Shall not tamper/modify the Bid from including downloaded price bid template in any manner. In case if the same is found to be tampered/modified in any manner, Bid will be completely rejected and EMD would be forfeited and Bidder is liable to be banned from doing business with AAI.
Bids Opening Process is as below: -
7.1 Envelope-I (EMD, Technical bid and Pre-qualification):
Documents as per pre-qualification criteria (uploaded by the Bidders) shall be opened.
If the bidder has any query related to the Bid Document of the work, they should use ‘Seek Clarification’ on GeM portal to seek clarifications. No other means of communication in this regards shall be entertained.
If any clarification is needed from the Bidder about the deficiency in his uploaded documents, he will be asked to provide it through GeM portal if required. The Bidder shall upload the requisite clarification/documents within time specified by AAI, failing which, it shall be presumed that bidder does not have anything to submit and bid shall be evaluated accordingly.
The intimation regarding acceptance/rejection of their bids will be intimated to the Bidders through GeM portal.
Financial Bid:
Financial bid of the Bidders found to be meeting the technical criteria and qualifying requirements shall be opened. (In case the date and time for opening of Financial bid is required to be changed, the same shall be intimated through GEM Portal).
AAI reserves the right to accept or reject any or all applications without assigning any reasons. AAI also reserves the right to call off Bid process at any stage without assigning any reason.
9. AAI reserve the right to disallow issue of Bid document to working agencies whose performance at ongoing project (s) is below par and usually poor and has been issued letter of restrain/Temporary or Permanent debarment / black listing by any department of AAI or Central / State Govt Depts. / PSUs / World bank /ADB etc. AAI reserve the right to verify the credentials submitted by the agency at any stage (before or after the award of work). If at any stage, any information/ documents submitted by the applicant is found to be incorrect/false or have some discrepancy which disqualifies the Bidder then AAI shall take the following action:
Forfeit the entire amount of EMD submitted by the Bidder.
The Bidder shall be liable for debarment from Biding in AAI, including termination of the contract apart from any other appropriate contractual/legal action.
Consortium /JV companies shall not be permitted.
Purchase preference to Central Public Sector Undertaking shall be applicable as per the directive of Govt. of India prevalent on the date of acceptance.
Concessions to Indian Micro & Small Enterprises (MSEs) units registered with DIC/NSIC/KVIC/KVIB/Directorate of Handicraft and Handloom etc., to be given as per the provisions of public Procurement Policy for MSEs order 2012 with up to date amendments, shall be applicable for Bids of supply/services and shall not be extended to construction work. Under MSE category, only Service Providers for Services are eligible for exemption from EMD.
Tenderers have to submit Unique Document Identification Number (UDIN) generated documents like Balance Sheet / Turnover certificate, Working Capital Certificate (works done during last 5 financial years & works in hand), Net worth Certificate, Tax Deduction at Source (TDS) Certificates for Non- Govt. works etc. as per NIT conditions duly certified by CA and having UDIN. The documents submitted by bidders without UDIN shall not be entertained.
Note: -
The Bidders shall provide Pre-Qualification documents as specified above. Lack of submission of any of the specified qualification documents or submission of any of the specified documents in a manner which is in non-conformance with the relevant clause of this Bid documents may result in rejection of the Bid.
Bidders are advised to upload clear and readable scanned copies of requisite documents in sequence.
General Manager (Ops. - ASM),
AAI, Chennai Airport
