A/R & M/O Civil works during 2018-19 at Agatti Airport. S/H: Grass cutting and Jungle clearance in Operational area and along the Operational area fencing

AAI/AGT/ENGG (C)/R&M (3)/2017-18                                                          Date:  09.02.2018

NOTICE INVITING E-TENDER

(Tender ID No. 2018_AAI_7470_1)

 

1. Item rate Tenders are invited through the e-tendering portal by Senior Manager (Engg-Civil), Agatti Airport, Agatti Island, UT of Lakshadweep-682553 on behalf of Chairman, A.A.I from the eligible contractors for the work of  “A/R & M/O Civil works during 2018-19 at Agatti Airport. S/H: Grass cutting and Jungle clearance in Operational area and along the Operational area fencing” at an estimated cost of                 Rs. 7, 20, 000/- (including GST) with period of completion of 05 (Five Months).

 

The tendering process is online at e-portal URL address https://etenders.gov.in/eprocure/app or www.aai.aero. Aspiring bidders may download and go through the tender document.

Prospective Tenderers are advised to get themselves register at CPP –portal, obtain ‘Login ID & ‘password’ and go through the instructions available in the home Page after log in to the CPP – portal https://etenders.gov.in/eprocure/app or www.aai.aero. They should also obtain Digital Signature Certificate (DSC) in parallel which is essentially required for submission of their application. The process normally takes 03 day time. The tenderer may also take guidance from AAI Help Desk Support through path aai.aero/tender/e-tender/help desk support.

 

For any technical related queries please call the Helpdesk. The 24x7 Help Desk details are as below:

Tel: 0120 -4200462, 0120-4001002,

Mobile: 91 8826246593,

E mail: support-eproc@nic.in

 

Bidders are requested to kindly mention the URL of the Portal and tender ID in the subject while emailing any issue along with the contact details.

For any further technical assistance with regard to functioning of CPP portal the bidder may contact the following AAI Help desk numbers all working days only between:

                        (i). 08.00 hrs. To 20.00 hrs. (Mon-Sat) – 011 -24632950, Ext – 3512 (Six lines),

                        E mail: eprochelp@aai.aero

                        (ii). 09.30 hrs. To 18.00 hrs. (Mon-Fri) -011 -24632950 Ext -3523 (Six lines),

                        E mail: - etendersupport@aai.aero, sanjeevkumar@aai.aero and snita@aai.aero.

                        (iii). 09.30 hrs. To 18.00 hrs. (Mon-Fri) – 011 -24657900, E-mail: gmitchq@aai.aero.

 

In case of technical support regarding e-tender portal, if AAI helpdesk is non responsive, the Bid Manager can be contacted as below on all working days from 09:30 hrs. to 18:00 hrs.

                        Name: R.SRINIVAS, Sr Manager (Engg-C), Agatti airport.

                        Telephone number: 04894242989,Ext number: Nil, Fax number: 04894242560

                        Mobile number: 08078257386

                        Email Id: rsrinivas@aai.aero

 

            All Bid procedure related queries be referred to HELPDESK as above and then to Bid manager only. Please note that under no circumstances bid procedure related queries shall be referred to Independent External monitors(IEMs)

 

Tender fee of Rs. 1120/- (i/c GST) Non-refundable will be required to be paid offline in the form of Demand Draft from Nationalized or any scheduled bank (but not from co-operative or Gramin bank). The original Demand Draft against Tender fee should reach by post / courier/ given in person to the concerned officials, by the last date of bid submission or as specified in the Tender Document. The details of Demand Draft / any other accepted instruments, physically sent should tally with the details available in the scanned copy and data entered during bid submission time.

2. Following 3 envelopes shall be submitted through online at CPP-portal by the bidder as per the following schedule:

CRITICAL DATA SHEET

Publishing Date	14.02.2018 (1800 hrs)
Bid Document Download / Sale Start Date	14.02.2018  from 1800 hrs
Clarification Start Date	14.02.2018  from 1800 hrs
Clarification End Date	21.02.2018 upto 1800 hrs
Bid Submission Start Date	14.02.2018 from 1800 hrs
Bid Submission End Date	21.02.2018 upto 1800 hrs
Last date and time of submission of original Demand Draft against EMD and Tender Fee, Signed hard copy of AAI Unconditional Acceptance Letter and other documents as mentioned in Para3.	27.02.2018 upto 1500 hrs
Bid Opening Date (Envelope- I)	28.02.2018 at 1500 hrs.
Bid Opening Date (Envelope- II)	To be intimated later on through CPP portal
Bid Opening Date (Envelope- III)	To be intimated later on through CPP portal
Tender Fee	Rs. 1120.00 (i/c GST) Non –refundable- to be paid in the form of Demand draft in favour of Airports authority of India payable at Chennai.
Earnest Money Deposit (EMD)	Rs. 14, 400/- in the form of Demand Draft in favour of Airports Authority of India payable at Chennai.

 

The tenderer shall submit their application only at CPP portal http://etenders.gov.in/eprocure/app. Tenderer /Contractor are advised to follow the instruction provided in the tender document for online submission of bids. Tenders are required to upload the digitally signed file of scanned documents along with scanned copy of Demand Draft for Tender Fee. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned documents.

 

Cover -1: Cover I shall contain Scanned copy of Demand Draft of Earnest money deposit of Rs.14, 400/-(Rupees Fourteen thousand and Four hundred only) and Tender fee of Rs.1120/-(Rupees one thousand and One hundred only), Scanned copies of duly signed Unconditional acceptance letter, undertaking with regard to GST and affidavit on minimum wages on Non judicial stamp paper of Rs.100/-. (As per the Performa given in Page 153-155 of Tender document. Up loading of these documents at location other than specified above shall not be considered. Hard copy of application shall not be entertained.

 

Cover –II: Cover-II shall contain Scanned documents /Certificates in support of Qualifying requirements of Contractor/Firms as given below and digitally signed Tender document.

Qualifying requirements of Contractors / Firms

i). Agency should have Permanent Account Number (PAN)

ii). Agency should have valid Registration on the Date of issue of Tender in appropriate class of CPWD / MES / P&T / Railways / State PWD / PSU / Municipal Corporations & Development Authorities of Delhi, Mumbai, Chennai and Kolkata.

OR

Should have satisfactorily completed (# phase / part completion of the scope of work in a contract shall not be considered, however pre-determined phasing of the work will be accepted) three works, each of Rs. 2,88,000/- or two works, each of Rs. 3,60,000/- or one work of Rs. 5,76,00/-in single contact of similar nature of work i.e. Grass cutting or Jungle clearance or General civil works during last seven years ending on stipulated date of submission or (extended date of submission of bids) in India. “The value of executed works shall be brought to current costing level by enhancing the actual value of work at simple rate of 7% per annum, calculated from the date of completion to the last date of submission of bid”.

 

Client certificate for experience should show the nature of work done, the value of work, date of start, date of completion as per agreement, actual date of completion and satisfactory completion of work.

 

Firms showing work experiences certificate from non-government / non- PSU organizations should submit copy of Tax Deduction at Sources certificate in support of their claim for having experience of stipulated value of work.

 

iii). Should have annualized average financial turnover of Rs. 2,16,000/- against works executed during last three years ending 31st March of the previous financial year. As a proof, copy of Abridged Balance Sheet along with profit and Loss Account Statement of the firm/IT returns showing the Turnover should be submitted along with the application. Firms showing continuous losses during the last three years in the balance sheet shall be summarily rejected. Scanned copy of earnest money deposit (EMD) in the form of Demand Draft of Rs.14, 400/- (Rupees Fourteen thousand Four hundred only), Tender fee, Scanned copy of Unconditional Acceptance of AAI’s Tender Conditions, undertaking with regard to GST and affidavit on minimum wages on non-judicial stamp paper of Rs.100/-. (As per the Performa given in page 153-155 of Tender Document)

iv). the agency shall submit scanned copy of GST registration certificate.

 

Cover –III: The Financial e-bid through CPP portal.

 

All rates shall be quoted in the format provided in E-tenders portal and no other format is acceptable. If the price bid has been given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BOQ file, open it and complete the colored (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online without changing the filename. If the BOQ file is found to be modified by the bidder, the bid will be rejected.

 

3. Earnest money deposit (EMD), Demand Draft towards Tender fee, hard copy of signed Unconditional Acceptance of AAI’s Tender Conditions Undertaking with regard to GST and affidavit on minimum wages on non-judicial stamp paper of Rs 100/- to be sent to the Senior Manager (Engg-Civil), Airports Authority of India, Agatti Airport, Agatti Island – 682 553 and should reach to Bid Manager before the date & time mentioned in CRITICAL DATA SHEET. Tender of the tenderer whose EMD and unconditional Acceptance of AAI’s tender conditions, undertaking with regard to GST and affidavit regarding payment of minimum wages are not received by the time mentioned in Critical data sheet then their tenders will be summarily rejected. Any postal delay will not be entertained.

 

4. Bids Opening Process is as below:-

 

Cover -I – Cover –I shall be opened as per the Critical Data Sheet.

 

Cover –II: Cover-II opening date shall be as mentioned in Critical Data Sheet (Depending on pre-qualification, any changes in the date shall be intimated through CPP portal). If any clarification is needed from the bidder about the deficiency in his uploaded documents in Cover –I and Cover –II, he will be asked to provide it through CPP portal. The bidder shall upload the requisite clarification/ documents within time specified by AAI, failing which tender will be liable for rejection.

            The intimation regarding acceptance/Rejection of their bids will be intimated to the contractors/firms through e tendering portal.

 

Cover –III: The financial bids of the contractors / firms found to be meeting the qualifying requirements and technical criteria shall be opened as per Critical Data sheet (Depending on Technical Bid evaluation the date shall be intimated through CPP portal).

 

5. AAI reserves the right to accept or reject any or all applications without assigning any reasons. AAI also reserves the right to call off tender process at any stage without assigning any reason.

 

6. AAI reserves the right to disallow issue of tender document to working agencies whose performance at ongoing project(s) is below par and usually poor and has been issued letter of restrain / temporary / permanent debar by any department of AAI. AAI reserve the right to verify the credential submitted by the agency at any stage (before or after the award the work). If at any stage, any information / documents submitted by the applicant is found to be incorrect / false or have some discrepancy which disqualifies the firm then AAI shall take the following action:

 

a) Forfeit the entire amount of EMD submitted by the firm.

 

b) The agency shall be liable for debarment from tendering in AAI, apart from any other appropriate contractual /legal action.

 

7. Consortium /JV companies shall not be permitted. No single firm shall be permitted to submit two separate applications.

 

8. Purchase preference to Central Public Sector Undertaking shall be applicable as per the directive of

Govt. of India prevalent on the date of acceptance.

 

9. Concessions to Indian Micro and small enterprises(MSEs) units will be given as per the provisions(Para10) of public procurement policy for MSEs order 2012, MSEs (Micro & Small Enterprises) registered with DIC/NSIC/KVIC/KVIB/Directorate of Handicrafts and Handlooms etc.,

 

 

 

Senior Manager (Engg-Civil)

Airports Authority of India,

Agatti Airport, Agatti Island,

Lakshadweep-682553.