SHORT-TERM STOP GAP LICENSE FOR FOOD AND BEVERAGES in SHA at Domestic Terminal Building, Vijayawada Airport.

NOTICE INVITING E-TENDER (NIET)

E-Tender is hereby invited for granting concession for the following:

 

Name of Facility

Tender Processing Fees

(in INR)

Earnest Money Deposit (EMD) (in INR)

Minimum Reserved License Fees      (MRLF)/Minimum Monthly Guarantee (MMG)

(in INR)

SHORT-TERM STOP GAP LICENSE FOR FOOD AND BEVERAGES in SHA at Domestic Terminal Building, Vijayawada  Airport.

 

Rs. 10,000/- (Rupees Ten thousand only)

Rs.1,53,500/- (Rupees One Lakh Fifty Three Thousand Five Hundred only)

Rs.1,72,500/- (Rupees One Lakh Seventy Two Thousand Five Hundred only) Per Month, Applicable Taxes Extra

NOTE:

Offers below MRLF will not be considered for award.
Highest quote/ offer over and above MRLF, shall be the sole parameter for selection of highest bidder.
License fees shall be the quoted fixed license fees/quoted MMG (Or Revenue Share, whichever is higher). The quoted fixed license fees/MMG is subject to annual escalation as detailed in NIT.
In addition to the Concession Fees, the selected bidder shall be liable to pay:

Utility/ Facilitation Charges at 10% of normal space rent (or as may be notified by AAI from time to time, presently normal notified space rent is Rs. 1340/-(AC area)  Per Sqm per month for the financial year 2022-23, (subject to annual escalation of 7.5% per annum  - rounded off to nearest 10, w.e.f. 1st April, every year) for allotted space.
All applicable Government Taxes including GST (presently at the rate of 18%) or at the rates declared by Government of India or State Government from time to time.
Charges for the consumption of the electricity and water consumed for the purpose of use of the said license as becomes due and payable and in accordance with the directions of the Authority and at the rates as fixed by AAI from time to time.

 

Location Details: Indicative drawing of concession area layout along with detailed schedule of premises specifying area is at Appendix 3 & 4

 

3.Period of Concession : 06 (Six) Months (Extendable by another six months on mutually negotiated revised Licence Fee basis) or commencement of regular tender, whichever is earlier.

 

Rate of Escalation: Not Applicable

 

The prospective bidders are requested to go through the tender conditions and visit the site / airport to assess the feasibility of business / undergo proper diligence study and thereafter may bid in the Tender. No reduction in license fee will be entertained by AAI at any stage for whatever reasons.

 

Participants are advised not to give any conditional tender and adhere to the terms and conditions indicated in the tender documents provided by AAI. Conditional tenders would be summarily rejected.

 

7.The selected bidder will be under obligation to complete all the formalities/conditions of award as will be specified in the LOIA. Further the Successful Bidder needs to commence this Stop Gap License for Food & Beverage before 16th October 2022 positively.
 
8.Handing Over of Sites :

 

a)Sites will be handed over to the selected bidder upon fulfillment of conditions of award within two days of issue of LOIA. Incubation Period is One Day from the date of issue of LOIA.
b)If the Licensee fails to complete the conditions of award which are pre-requisite for handing over of site, then the gestation period will be deemed to have commenced on 9th day of issuance of LOIA i.e. immediately after expiry of business incubation period. However, actual handing over of sites shall only be done after completion of all conditions of award.
c)In case tender process has been completed and successful tenderer has been awarded LOIA, but, concession/license period of incumbent licensee is not over, then, date of hand over of site should not be later than 7th day of expiry of incumbent license or expiry of business incubation period (whichever is later). However, in extreme circumstances, if due to some reason, the vacant site could not be made available, the Airport Director in consultation with concessionaire can identify an alternate location for commencement of concession/ license. Rebate shall not be considered in such a case.
 
9.Gestation Period :
Gestation period of 7 Days, reckoned from the date of handing over of sites shall be permissible. Further the Successful Bidder needs to commence this Stop Gap License for Food & Beverage before 16th October 2022 positively.

No gestation period is to be permitted in case of renewal/award of the concession/ license in favor of the existing licensee in the same place (i.e. same area as well as location).

However,

Where there is change in location or due to suspension of the business to carry-out modification at the existing area etc. in the concession/ license premises, normal gestation period, as defined above, may be permitted.
If there is increase in the area in the new license at the same location awarded to existing licensee, the gestation period would be applicable for the incremental area only (if he continues with the business from the existing area and needs development period for the incremental area). In this scenario, licensee shall continue to be billed on the basis of quoted license fee on pro-rata basis for existing area. Billing for the newly developed/incremental area shall be started after expiry of gestation period.

 

10.Eligibility Criteria:
 
A.Technical Criteria :

 

The participating agency must have one (01) year experience in F&B business during the last five (05) years.
The participating agency must have operated more than three (3) outlets in the one year period (during last five years) for which experience in (i) above is claimed out of which at least one (01) should be located:

In any Indian airport/International airport with more than 1 million passengers/ annual as on date of publication of tender. OR
Other passenger transport terminal such as, metro rail, metro rail station, railway, railway station (metro or railway stations must be in cities with population more than 10L (as per 2011 census) or commercial complex (commercial complex should have a floor plate size of at least 10000 sq.mtr). Other outlets (upto 2) can be present at ports, bus stations, airports, railway stations, hotels, metro stations, roads, highways, shopping complexes, other commercial complexes.

 

(In case the facilities in Universities/Educational institutes or any such establishment are running on purely commercial basis it may be considered for the requisite experience, provided that such commercial facility is not getting any kind of subsidy from such Universities/Educational institute/Govt/PSU etc).

 

The copy of required documentary proof (work order/license and/or requisite proof as per shops and establishment Acts, Trade tax certificate etc. for each outlet) with the applicable authority and proof of completion of requisite tenure of one (01) year shall be submitted for verification.

OR

The participating agency shall be currently operating a hotel with at least three-star valid star categories or heritage category issued by Hotel & Restaurant Approval and classification category (HRACC), Ministry of Tourism, Government of India with at least one (01) year of experience during the last five (05) years.

The copy of Hotel & Restaurant Approval & Classification Committee (HRACC) document for verifying the star rating and proof of completion of requisite tenure of one (01) year shall be submitted for verification.

 

 

In case, Hotel is not HRACC certified, the Hotel should have following facilities :

Minimum 16 Hrs. Coffee Shop operation per day;
Standalone restaurant
Having minimum 80 rooms
Swimming pool.

Duly support by relevant documents.

 

OR

 

The participating agency shall be currently an operator of the food and beverage business in a three-star hotel having valid star category or heritage category issued by Hotel & Restaurant Approval and Classification Committee (HRACC), Ministry of Tourism, Government of India with at least one (01) year of experience during the last five (05) years.

 

The copy of work order/ license/MoU with the Hotel, proof of completion of requisite tenure of one (01) year shall besubmitted for verification.

 

 

The applicant is currently functioning as a flight kitchen operator with at least one (01) year experience during the last five (05) years.

 

The copy of work order/ license/MoU with the Airline Company and proof of completion of requisite tenure of One (01) year shall be attached as proof.

(iii) The experience, as claimed by the bidders, to be supported by copies of award letters/agreement/experience certificates/ work completion certificate, corroboration of registration and profit and loss account clearly depicting the incomes from the claimed business. In the absence of above-mentioned supporting documents, merely submitting an experience certificate issued by CA will not be considered to testify the claimed experience. An undertaking that the furnished information is true also needs to be submitted along with supporting documents.

 

Financial Criteria :

 

Gross Turnover Criteria covers two parameters of the eligibility criteria -

 

Minimum Gross Turnover requirement.
Qualifying percentage turnover from same business as concession/license.

 

The Minimum gross turnover shall be 12 months of MMG/MRLF, i.e., an annual turnover of Rs 20,70,000/-.

Qualifying Turnover will be 50% from the business for which experience has been claimed, of Minimum Turnover Requirement; i.e., a turnover of Rs 10,35,000/- from  F&B Business.

a) Turnover details, Profit & Loss account and related experience details should be duly certified by a Chartered Accountant/Statutory Auditor.

b) The turnover of the company/agency should be in any one of the financial years for which technical experience has been claimed.

c) Net worth of the bidder should be positive.

d) In case of multiple businesses of bidder, the breakup of the turnover (certified by statutory auditor /chartered accountant) with the specific head as from the tendered facility should be submitted.

e) Duly signed undertaking on the letter head of the bidder regarding overall as well as breakup of turnover should also be submitted.

 

Certificate issued by Chartered Accountant / Statutory Auditor, with respect to net worth of the bidder, may be accepted for ascertaining positive net worth of the bidder.

 

Only one e-tender document shall be sold to a single party either a firm or an individual.  The proprietor of more than one company or firm will be considered as single party and one legal entity.

 

 Any party, either a company or a firm or an individual falling under the following category is not eligible to participate in the tender:-

 

De-barred/black listed by CBI or AAI or Undertakings/Departments like; Railways, Defence, or any other Department of Govt. of India, State Govt.  Deptt. Etc. A declaration to this effect is also to be submitted by the party with tender documents.
Parties facing action under PPE Act, with AAI.
Parties either an individual or a business establishment, who has been ordered by a Court of Law to pay the outstanding dues of AAI at any of the airports as a whole and has not paid such dues to AAI shall also not be eligible for the e-tender.
If the entity participating in any of the tenders is a private or Public Limited Company, Partnership Firm or Sole Proprietor and any of the Directors/ Partners/Sole Proprietor of such company is also a Director of any other company or partner of a concern or a Sole Proprietor having established business with AAI and has outstanding dues payable to the Authority.
If the entity participating in any of the tenders is a private or Public Limited Company, Partnership Firm or sole proprietor and any of the Director / Partners/ sole proprietor of such company is also a Director of any other company or partner of a concern or a sole proprietor having established business with AAI and has outstanding dues payable to the AAI except the dues pertaining to the current quarter, i.e. the quarter in which the tender is invited, then the said entity shall not be allowed to participate in AAI tenders.

 

The disputed amounts which are referred for Dispute Resolution / Arbitration by the Competent Authority shall not be considered as outstanding dues provided the agency has furnished an additional validated Security Deposit (in addition to the Security Deposit as per the terms & conditions of the existing license / concession) equivalent to 50% of the value of the disputed amount or as stipulated in the agreement. The period of this Security Deposit of disputed dues under arbitration shall be minimum 2 years from the date of DRC / Arbitration and further renewable.

 

In the event of specific Order / judgment from a Judicial Court / Arbitral Tribunal staying / withholding the realization of certain dues, the adherence to the above condition will be exempted and regulated in accordance with the specific orders.

A declaration to the effect that the Tenderer does not fall under the categories a), b), c), d), and e) above has to be submitted in the Technical Bid. (Refer: Annexure: G). Following declaration will also be part of Annexure:G

 

“I/ We declare that “No raid/seizure/search has been carried out and/or pending by a Regulatory Authority in respect of the license granted by AAI in any of the Airport premises either against me and/or any member of the consortium or against our/its Affiliates or against any of the Directors/Managers/Employees” (In case if raids/seizure/search conducted, please furnish all such relevant details).”

 

E-Tender documents indicating full details of the licence can be seen in the e-tender documents uploaded on the NIC CPPP E-Tendering Portal at etenders.gov.in

The bids shall be submitted only on the NIC CPPP E-Tendering Portal at etenders.gov.in.
The bids shall not be accepted in any other form.
The e-tendering process is online at NIC CPPP E-Tendering Portal at etenders.gov.in
Tenderers are requested / advised to get themselves acquainted for e-tendering participation requirement themselves at NIC CPPP E-Tendering Portal at etenders.gov.in mentioned above.
Clarification needed, if any, may be sent through NIC CPPP E-Tendering Portal only.
Cost     of     tender     fees    amounting      to      Rs. 10,000/- (Rupees Ten thousand only), shall be paid by the bidder before the scheduled time  of   e-tender     submission     through    online Gateway provided in CPP Portal. No other mode of payment shall be acceptable.
The amount of Earnest Money Deposit (EMD) of Rs. 1,53,000/- (Rupees One Lakh Fifty Three Thousand only) shall be paid by the tenderers before the scheduled  time  of  e-tender  submission  through  CPP Portal in  favor  of   “Airports Authority of India”. No other mode of payment shall be acceptable.
A copy of the proof / documents of the above payments (i.e. cost of tender document and EMD) made through CPP Portal is to be uploaded (i.e. scanned copy) along with the technical bid documents to be submitted by the bidders (online).
Non-submission of cost of tender document and EMD shall lead to disqualification of tenderers.
E-bids shall be submitted in two bid system as follows:-

Technical bid – Earnest Money Deposit (EMD) and other documents as required under clause 3 of the general information / guidelines of Notice Inviting Tender.
Financial Bid – As required under clause 4 of general information

/guidelines of Notice Inviting Tender.

 

14.Critical Dates:

 

S. No.

Activity

Scheduled Dates and Time

1.

Download/Sale of e-Tender Document   from NIC CPP portal

From 27.09.2022 to 03.10.2022

Up to 1400 Hrs.

2.

Online submission of Bids / Proposal(s) (Technical Bid as well as Financial Bid) on e-tender portal

UP TO 1530 hrs on 03.10.2022.

3.

Opening of Technical Bids / Proposal(s) (online only)

ON 04.10.2022 AT 1600 Hrs.

4.

Opening of Financial Bids / Proposal(s) (online only)

ON 06.10.2022 AT 1100 Hrs.

 

In case bidder withdraws from tender process before opening of technical bid date and time, 10% of EMD amount shall be forfeited.
After last date of submission of bid, at any stage if an agency withdraws from tender process, entire EMD amount shall be forfeited.
After opening of the technical bid and before opening of financial bid, if any agency withdraws from tender process, the EMD of the party shall be forfeited and the party shall be debarred for participation in any tender at Vijayawada Airport for one year from the date of debarment.
AAI reserves to itself the right to reject the conditional tenders without assigning any reason thereto.
AAI reserves to itself the right to reject any or all the tenders without assigning any reason thereof and to call for any other detail or information from any of the tenderer(s).
On acceptance of the tender, the name of the authorized representative(s) of the tenderer who would be responsible for taking instructions from authorized official of the AAI is to be intimated.

 

AIRPORT DIRECTOR

VIJAYAWADA AIRPORT

 

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