Annual Maintenance contract for Pest Control at Pune Airport for a period of 12 months

AIRPORTS AUTHORITY OF INDIA Pune Airport, Pune - 411032 NOTICE INVITING E-TENDER GeM Tender Id: GEM/2025/B/6688619 Item Rate tenders are invited through the GeM portal by Airport Director, Airports Authority of India, Pune Airport, Pune – 411032 on behalf of Chairman, AAI from the eligible agencies for the work of “Annual maintenance contract for Pest Control at Pune Airport, Pune for a period of 12 (Twelve) months” at an estimated cost of Rs.11,05,032.00/- (Eleven Lakh Five Thousand Thirty-Two Rupees Only) (Including GST). The contract can be further extendable for a period of 12 (Twelve) months at the discretion of AAI and satisfactory performance of work by agency on same terms and Conditions of NIT. 1. The tendering process is online at e-portal URL address www.gem.gov.in. Aspiring bidders may download and go through the tender document. 2. Prospective bidders are advised to get themselves registered at GeM portal, obtain “Login ID” & “Password” and go through the instructions available in the home page after login to the Gem Portalwww.gem.gov.in. They should also obtain Digital Signature Certificate (DSC) in parallel which is essentially required for submission of their tender. 3. For any technical issues, Help Desk of GeM Portal may be contacted. For clarifications relating to the tender(s) published kindly contact the Bid Manager/Tender Inviting Authority as per contact details given below via e-mail on all working days from 09.30 hrs to 18.00 hrs (Except Saturday, Sunday and Gazetted Holiday). Email id : hodopsvapo@aai.aero 4. All bid procedure related queries be referred to HELP DESK GeM portal only. Please note that under no circumstances bid procedure related queries shall be referred to the Bid inviting authority. 5. CRITICAL DATE SHEET S. No Activity Date Time in IST 1. Publishing Date 16-09-2025 1700 hrs 2. Bid Document Download / Sale start Date 16-09-2025 1700 hrs 3. Bid Submission Start Date 16-09-2025 1700 hrs 4. Bid Submission End Date 07-10-2025 1700 hrs 5. Opening of envelope- I (Eligibility & Technical bids) on the GeM portal 10-10-2025 1730 hrs 6. Opening of envelope ¬II, Financial Bids on GeM portal of eligible bidders 17-10-2025(Tentative) 1530 hrs Note: If any of the date mentioned in above critical date sheet happens to be Closed Holiday, then the concerned action as mentioned against respective date shall be done on next working day. 6. Pre-Qualification Criteria of Agency/Firms. Should have satisfactorily completed (# Phase/ Part completion of the scope of work in a Contract shall not be considered, however pre-determined phasing of the work will be accepted) three works each of Rs. 4,42,013/- (Rupees Four Lakh Forty-Two Thousand Thirteen Rupees Only) or two works each of Rs. 5,52,516/- (Rupees Five Lakh Fifty-Two Thousand Five Hundred Sixteen Rupees Only) or one work of Rs. 8,84,026/- (Rupees Eight Lakh Eighty-Four Thousand Twenty-Six Rupees Only) in single contract of similar nature of work i.e. Pest control services during last seven years ending on 31/08/2025. Client certificate for experience should show the nature of work done, the value of work done, date of start, date of completion as per agreement, actual date of completion and remarks on satisfactory completion of work. Firms showing work experience certificate from non-government/ non-PSU organizations should submit copy of tax deduction at sources certificate (form 16A) in support of their claim for having experience of stipulated value of work. 6.1 Should have annualized average financial turnover of Rs. 4,00,000/- (Rupees Four Lacs Only) against works executed during last three years ending 31st March of the previous financial year (31.03.2025). As a proof, copy of Abridged Balance Sheet along with Profit and Loss Accounts Statement of the firm should be uploaded. Firms showing continuous losses during the last three years in the balance sheet shall be summarily rejected. 6.2 Should have valid Permanent Account Number (PAN). 6.3 Should have Goods & Service Tax (GST) Registration. 7. Mode of submission of bid: Documents in following 2 Envelopes/Packs shall be submitted online at GeM portal by the bidder as per details given below. Uploading in location other than specified below shall not be considered for evaluation. Tenderers must submit UDIN generated documents like Balance Sheet/ Turnover certificate, Tax Deduction at Source (TDS) Certificates for Non- Govt. works etc. as per NIT conditions duly certified by CA and having UDIN. The documents submitted by bidders without UDIN shall not be entertained. 7.1 Envelope-I (EMD, Pre-qualification/Technical Cover): A. EMD: Scanned copy of payment against earnest money deposit (EMD) of Rs. 22,101/-(Rupees Twenty-Two Thousand One Hundred One Rupee Only) in the form of NEFT/RTGS. However, No EMD will be taken from exempt category of sellers as per General Terms and Conditions on GeM. AAI Bank& Account Details for preparation of NEFT/RTGS are as follows: - Account No 33908911736 Account Name Airports Authority of India, Pune Airport IFSC Code SBIN0014889 Bank State Bank of India Branch Vishrantwadi City Pune Branch Code 014889 (Last 6 Characters of the IFSC Code) B. Following documents should be uploaded in “Prequalification/ Technical Cover” of GeM portal. Technical Bid Documents/ Pre-qualification Bid Documents :- i. Scanned copy of Signed Unconditional Acceptance of AAI’s Tender Conditions (Performa given in Page No.25 (Annexure-I) of Tender Document) ii. Tender form, Page No.26 (Annexure-II) the bidder should ensure that the above document is signed & uploaded correctly, as uploading of unsigned or non-uploading at all will constitute denial of terms & Conditions of tender by bidder. Therefore, such bids will not form a valid offer & will make tender technically invalid.) iii. Work Experience Certificate from Client as per para 6(Page No. 4). iv. The certificate should show the nature of work done, the value of work done, date of start, date of completion as per agreement, actual date of completion and remarks on satisfactory completion of work. Tax deduction at sources (TDS) certificate (form16A), in case the work experience certificate is from non-government/ non-PSU. v. Scanned copy of PAN Card. vi. Scanned copy of GST registration Certificate. vii. Scanned copy of CA certificate, which clearly mentions UDIN, for average annual turnover for last three financial years as per e-NIT. viii. Scanned copy of requisite registration certificate with MSME/ NSIC/ Udhyog or equivalent. (If applicable) ix. Declaration (as per Annexure-III (Page No.27) x. Undertaking for “Registered under GST and compliant of GST provision” as per the Proforma at Annexure-IV (Page No.28) xi. Scanned copy of notarised affidavit/ undertaking executed on Rs.100/- on Non-Judicial Stamp Paper for “debar/ blacklist” as per the Proforma at Annexure-V (Page No. 29) xii. Signed complete tender document (NIT, GCC, SCC, Annexures, etc. except financial bid) to ensure that bidder has understood and agreed to all the tender conditions. Uploading of unsigned or non-uploading at all will constitute denial of terms & Conditions of tender by bidder. Therefore, such bids will not form a valid offer & will make tender technically invalid. xiii. Scanned copy of e-payment details as per Annexure-VIII (Page no. 38) xiv. Scanned copy of checklist duly signed Annexure-IX (Page no. 39-40) xv. Scanned copy of valid Pest Control License with Reg. No. and validity. 7.2 Envelope-II (Financial bid): All rates shall be quoted in the format provided in GeM portal only. No other format is acceptable. 8. Bids opening process is as below: 8.1 Envelope-I ( Pre-qualification / Technical Cover): Envelope – I (Technical cum pre-qualification cover shall open first as per date mentioned in critical date sheet. The bids of those agency/ firms will be accepted who have uploaded required documents as per Technical cum pre-qualification list given above at 7(1). The Technical cum Pre-qualification documents of Agency/ firms who have uploaded documents as per para 7(1) above will be scrutinized as per list of Pre-qualification bid documents and any shortfall document, if required, will be asked from Agency through GeM Portal only. The bidder shall upload the requisite clarification / documents through GeM portal only within time specified by AAI, failing which bid will be liable for rejection. The bids of those bidders will be accepted who are found qualified as per Technical cum Prequalification Criteria. The final evaluation of bids of each bidder will be done & eligibility for opening of financial bid will be informed through GeM Portal to Bidders. 8.2 Envelope -II (Finance Cover): The financial bids of the agency/ firms will be opened who are found to be meeting the qualifying requirements and technical criteria & whose bids are accepted during technical & PQ criteria evaluation (Envelope-I). 9. Concession for MSME/ MSE etc.: - The following procedure is to be adopted for the MSEs bidders registered with NSIC/ DIC/ KVIC/ KVIB/ Coir Board/ Directorate of Handicrafts and Handloom or any other body specified by the Ministry of MSME for goods produced and services rendered by MSEs for which they are registered:- i. Bidders registered with above organisation of Government of India in similar nature of services (i.e. Pest control services) shall be granted concession as per rules. ii. Bidders seeking concession should upload self-attested scanned copy of valid Registration Certificate in similar nature of services (i.e. pest control services) giving details of such validity services etc. In Envelope-I iii. In case registration certificate is found invalid during evaluation, the bid of such bidder shall be rejected, and action shall be taken as per rules & regulation of AAI 10. AAI reserves the right to accept or reject any or all applications without assigning any reasons. AAI also reserves the right to call off tender process at any stage without assigning any reason. AAI also reserve the right to award the whole OR part of the work to the agency. 11. AAI reserve the right to reject bids of working agencies whose performance at on- going project(s) is below par and usually poor and has been issued letter of restart/ Temporary/ permanent debar by any department of AAI 12. AAI reserves the right to verify the credential submitted by the agency at any stage (before or after the award of the work). If at any stage, any information/ documents submitted by the applicant / Agency is found to be incorrect /false or have some discrepancy, which disqualifies the firm /Agency, then AAI shall take the following action: The agency shall be liable for debarment from tendering in AAI in all future tenders, apart from any other appropriate contractual/ legal action. 13. Consortium/ JV companies shall not be permitted. No single firms shall be permitted to submit two separate applications. 14. AAI is not responsible for delay due to link failure / internet problem etc. in respect of submission / receipt of any document or in submission of E-bid. Bidders who are intending to submit E-bids are requested to submit the same well in advance before the due date & time. It is the responsibility of the bidder to make sure that the required documents/ E-bids are submitted in time on GeM Portal. 15. Concessions to MSMEs (Micro, Medium & Small Enterprises) registered with DIC/ NSIC/ KVIC/ KVIB/ Directorate of Handicraft and handloom or Udhyog Aadhar Memorandum or any other body specified by Ministry of MSME units will be given as per the provisions of Public Procurement Policy for Micro & Small Enterprises (MSEs) order 2012. 16. This NOTICE INVITING E-TENDER shall form part of the contract documents. Sd/- Jt.GM (OPS) AAI, Pune Airport