Lump sum e-bids (2BOT) are invited by the Sr. Manager Engg (C), Airports Authority of India, CHQ, Rajiv Gandhi Bhawan, B-Block, 3rd Floor (opposite Room No. B-373), Safdarjung Airport, New Delhi – 110003, Tel.: 011-24632950, Extn: 2517 (Bid Manager) on behalf of the Chairman, Airports Authority of India, for the above mentioned work from the Consultants Accredited/Enlisted with Ministry of Environment & Forest (MOEF), Government of India in Building and construction projectsCategory, having PAN at the following address through electronic bids (tenders) of AAI by visiting the e-portal URL address http://etenders.gov.in/eprocure/app . Aspiring Bidders may go through the tender document by login the CPP Portal.
Prospective Tenderers are advised to get themselves register at CPP-portal, obtain ‘Login ID’ & ‘Password’ and go through the instructions available in the Home Page after log in to the CPP-portal https://etenders.gov.in/eprocure/appor www.aai.aero. They should also obtain Digital Signature Certificate (DSC) in parallel which is essentially required for submission of their application. The process normally takes 03 days’ time. The tenderer may also take guidance from AAI Help Desk Support through path aai.aero/tender/e-tender/help desk support.
For any technical related queries please call the Helpdesk. The 24 x 7 Help Desk details are as below:
Tender fee of Rs. 1120/- (i/c GST) Non-refundable will be required to be paid offline in the form of Demand Draft from Nationalized or any scheduled bank ( but not from co-operative or Gramin bank ). The original Demand Draft against Tender fee should be posted / couriered / given in person to the concerned officials, before the date and time as specified in the Tender Document (Critical Data Sheet). The details of Demand Draft / any other accepted instruments, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission.
1.2OFFER AND SCOPE OF SERVICES:
The scope of services to be rendered by the consultant has been detailed in succeeding paragraphs. Consultant has to quote a Lump sum fees in a standard Price Bid template. The bidders are advised to read the full description of item in schedule of quantities on page 16 of this Tender Document.
1.3 Following 2 envelopes shall be submitted through online at CPP portal by the bidder as per the following schedule:-
CRITICAL DATE SHEET
12th Oct 2018 (1200 Hrs.)
Bid Document Download / Sale Start Date ( Next Day of Publishing Date)
12th Oct 2018 (1300 Hrs.)
Clarification Start Date
12th Oct 2018 (1300 Hrs.)
Clarification End Date
21st Oct 2018 (1800 Hrs.)
Bid Submission Start Date
23rd Oct 2018 (0930 Hrs.)
Bid Submission End Date
30th Oct 2018 (1800 Hrs.)
Last date and time of submission of original BG / Demand Draft against EMD and Tender processing Fee, Signed hard copy of AAI Unconditional Acceptance Letter and singed Integrity pact, undertaking as per Annexure-1,2, & 3
2nd Nov 2018 (1600 Hrs.)
Bid Opening Date (Envelope-I)
5th Nov 2018 (1100 Hrs.)
Bid Opening Date (Envelope-II)
19th Nov 2018 (1100 Hrs.)
Tender processing Fee
Rs. 1120/- (i/c GST) Non- refundable.
Rs. 20,000/-(Rupees Twenty Thousand Only) in the form of Demand Draft / FDR/Bank Guarantee.
EMD of the value of Rs. 20,000/- (Rupees Twenty Thousand Only) shall be accepted offline only in the form of Demand Draft /FDR/ Bank Guarantee from a Nationalized or any scheduled bank (but not from co-operative or Gramin bank).
Original Demand Draft against Tender Processing Fee, Original EMD in the form of BG/ FDR/Demand Draft, Original hard copy of signed Unconditional Acceptance of AAI’s Tender Conditions and Original Undertaking as per Annexure-1,2 & 3 should reach to bid manager (Sr. Manager (Engg.-Civil), Airports Authority of India, O/o Executive Director (Engg.)-NR, Corporate Head Quarters, B-Block, 3rd Floor, opposite to Room No 373, Rajiv Gandhi Bhawan, Safdarjang Airport, New Delhi-110 003) before the date & time mentioned in CRITICAL DATA SHEET. Tender of the tenderer, whose tender processing fees, EMD and Unconditional Acceptance of AAI’s tender conditions etc. are not received by the time mentioned in CRITICAL DATA SHEET will be summarily rejected. Any postal delay will not be entertained.
The bidder who fails to submit the original Demand Draft/FDR/Bank Guarantee towards EMD before the stipulated time then their tender shall be rejected out-rightly. Any postal delay will not be entertained. (If sending through post, kindly sent only through SPEED post)
Refund of EMD
The refund of EMD to bidders who fail to qualify the eligibility/technical stage shall be initiated automatically within 7 days of their rejection. For all bidders who qualify and their financial bids are opened the refund of EMD of all vendors except L-1 shall be processed within 7 days of opening of the financial bid.
Tenderer/Contractor are advised to follow the instructions “Instructions to Bidder for Online Bid Submission” provided in the EXHIBIT-4 for online submission of bids.
Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document
Last date and time of submission of bids (Envelop I & II) is as per table of critical date sheet on page 02 of this document.
Envelope-I: - Technical Bid should contain following scanned documents:
Scanned copy of Demand Draft/FDR/Bank Guarantee against EMD.
Scanned & Signed copy of Acceptance Letter (Performa given in page 17 of Tender Document i.e. EXHIBIT -01).
Accreditation/Enlistment certificate from Ministry of Environment & Forest (MOEF), Government of India in “Building and construction projects” valid on the date and time of submission of bids by bidder.
Scanned copy of Permanent Account Number (PAN) and GST Registration no.
Scanned copy of Demand Draft against Tender Fee.
Scanned copy of Undertaking as per Annexure-1,2 & 3
Note : The Original Demand Draft against Tender Processing Fee, Original EMD in the form of BG/ FDR/Demand Draft, Original hard copy of signed Unconditional Acceptance of AAI’s Tender Conditions and Original Undertaking as per Annexure-1,2 & 3 should reach the Bid Manager before the date and time mentioned in CRITICAL DATA SHEET.
Envelope-II: - Financial e- Bid through CPP portal
All rates shall be quoted in the format provided and no other format is acceptable. If the price bid has been given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BOQ file, open it and complete the white coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BOQ file is found to be modified by the bidder, the bid will be rejected.
Bids Opening Process shall be as below:-
Envelope-I: Bid opening date as per critical date sheet
Any clarification required from the bidder about his uploaded documents in Envelope–I, shall be sought through CPP portal. The bidder shall upload the requisite clarification/documents within time specified by AAI, failing which it shall be presumed that bidder does not have anything to submit and bid shall be evaluated accordingly.
Financial bids of the contractors/firms found to be meeting the qualifying requirements and technical criteria shall be opened and date of opening shall be communicated via CPP Portal.
(Depending on Envelop-I Evaluation, any changes in the date shall be intimated through “CPP portal” section).
In case the condition 1.5.1 & 1.5.2 above is found violated, the tender shall be summarily rejected.
VALIDITY OF OFFER:
The tender shall be valid for 90 days from the date of opening of financial Bid.
Bidders are advised to inspect and examine the site and satisfy themselves about the nature of work and site details before submitting the tender. They shall be deemed to have full knowledge of the site whether they inspected it or not and no extra charge consequent on any misunderstanding or otherwise shall be admissible.
After acceptance of offer a formal contract agreement shall be concluded on a non-judicial stamp paper of Rs. 100/- (Rupees Hundred only) within 15 days of award of work. The cost of the same shall be borne by the consultant.
1.9 Tenderer who has downloaded the tender from Central Public Procurement Portal (CPPP) website http://etenders.gov.in/eprocure/app , shall not tamper/modify the tender form including downloaded price bid template in any manner. In case if the same is found to be tempered/modified in any manner, tender will be completely rejected and EMD would be forfeited and tenderer is liable to be banned from doing business with AAI.
1.10 Consortium/ Joint Venture firms shall not be permitted. No single firm shall be permitted to submit two separate applications.
1.11 AAI reserves the right to accept or reject any or all applications without assigning any reasons. AAI also reserves the right to call off tender process at any stage without assigning any reason.
1.12 AAI reserve the right to disallow issue of tender document to working agencies whose performance at ongoing project (s) is below par and usually poor and has been issued letter of restrain/Temporary/Permanent debar by any department of AAI. AAI reserve the right to verify the credential submitted by the agency at any stage (before or after the award the work). If at any stage, any information /documents submitted by the applicant is found to be incorrect/false or have some discrepancy which disqualifies the firm then AAI shall take the following action:
Forfeit the entire amount of EMD submitted by the firm.
The agency shall be liable for debarment from tendering in AAI, apart from any other appropriate contractual/legal action.
1.13 No two concerns in which an individual has interest involved, as proprietor, shareholder and / or partner shall tender for the execution of the same works. If they do so, all such tenders shall be liable to rejected.